Air Operations Assistant

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Position Title: Air Operations Assistant
Location: Bogota, Cali, Villavicencio, Medellin
Country: Colombia
Deadline Date:

Job Details

Job Posting Organization:
The organization involved in this job posting is the United Nations Verification Mission in Colombia (UNVMC), which was established to support the peace process between the Colombian government and the Revolutionary Armed Forces of Colombia (FARC-EP). The mission was initiated in August 2012, following the commencement of peace talks, and has evolved through various resolutions by the United Nations security" style="border-bottom: 1px dotted #007bff !important;">Security Council. The UNVMC is tasked with verifying the implementation of peace agreements and ensuring the safety and security of communities affected by the conflict. The mission operates with a team of international observers and civil personnel, focusing on monitoring and verification activities. The organization is committed to fostering peace and stability in Colombia and operates with a diverse team across various regions of the country, including Bogota, Cali, Villavicencio, and Medellin. The mission's objectives include supporting the reintegration of former combatants and ensuring the protection of human rights in the post-conflict environment.

Job Overview:
The Air Operations Assistant plays a crucial role in the UNVMC's Aviation Unit, which is responsible for providing air transportation services to support the mission's mandate. This position involves managing aviation operations, ensuring compliance with safety regulations, and coordinating flight activities across various locations in Colombia. The Air Operations Assistant will work under the direct supervision of the Chief/Air Operations Officer and will be involved in pre-planning flight activities, monitoring daily flights, and coordinating with local authorities and other units. The role requires a proactive approach to managing air operations, ensuring that all activities are conducted safely and efficiently. The assistant will also be responsible for compiling and communicating Air Tasking Orders, monitoring flight safety, and maintaining databases related to crew and flight operations. This position is essential for the successful execution of the mission's air operations and requires a strong commitment to operational safety and effective communication with various stakeholders.

Duties and Responsibilities:
The duties and responsibilities of the Air Operations Assistant include:

• Pre-planning flight activities within the state and submitting them for consolidation and approval.
• Performing duties as a Flight Monitor on air missions as required and authorized.
• Compiling daily projected Air Tasking Orders (ATO's) and communicating them to relevant elements.
• Monitoring daily flights and reporting take-offs and landings to the Flight Following Unit.
• Coordinating with local administration and COLCAA on all air activities.
• Posting notices to airmen and providing copies to crew members.
• Liaising with Regional Administrative Officers on state requirements for air support.
• Securing mine and threat assessment reports and ensuring flight safety assurances.
• Disseminating weather reports to other regions/states. 1
• Planning and coordinating ramp operations, including fueling, parking, and towing. 1
• Coordinating integrated search and rescue operations for UN air assets. 1
• Reporting all flight amendments, changes, and deviations to the Chief Air Operations and Flight Following Unit. 1
• Filing all observed safety hazards and maintaining a database for crew in the region. 1
• Submitting daily fuel stock status to the Mission Air Operations Center. 1
• Preparing daily situation reports and sharing them with the MAOC after flight operations. 1
• Processing the Daily Flight Schedule in the Aviation Information Management Suite and ensuring data authenticity with Flight Following.

Required Qualifications:
The required qualifications for the Air Operations Assistant position include a strong understanding of aviation operations, particularly in a humanitarian or mission context. Candidates should possess excellent organizational skills, attention to detail, and the ability to work under pressure. Proficiency in using aviation management software and tools is essential. Additionally, candidates should demonstrate strong communication skills, both written and verbal, and the ability to liaise effectively with various stakeholders, including local authorities and international agencies. A commitment to safety and operational integrity is paramount, along with the ability to adapt to changing circumstances and work in a team-oriented environment.

Educational Background:
Candidates for the Air Operations Assistant position should have a relevant educational background, typically including a degree in aviation management, logistics, or a related field. Additional certifications in aviation safety, flight operations, or emergency management may be advantageous. A solid understanding of international aviation regulations and standards, as well as familiarity with the operational environment in Colombia, is highly desirable.

Experience:
The position requires candidates to have a minimum of 2-3 years of experience in aviation operations, preferably within a humanitarian or international mission context. Experience in coordinating flight operations, managing air traffic, and ensuring compliance with safety regulations is essential. Familiarity with the operational challenges faced in Colombia, including knowledge of local regulations and procedures, will be beneficial. Candidates should also demonstrate experience in working collaboratively with diverse teams and stakeholders.

Languages:
Fluency in Spanish is mandatory for this position, given the operational context in Colombia. Proficiency in English is also required, as it is the working language of the United Nations. Additional languages may be considered an asset, particularly those relevant to the local context or the international community.

Additional Notes:
This position is classified as a family duty station in Medellin, which is designated as A by the International Civil Service Commission (ICSC). The role may involve working in challenging and potentially hazardous conditions, requiring a mature level of cultural awareness and adaptability. The UNVMC offers a unique opportunity to contribute to a significant humanitarian mission in Colombia, with a focus on peacebuilding and community safety. The position is full-time, and candidates should be prepared for the demands of working in a dynamic and evolving operational environment.