Reporting and Information Management Officer

Job Advertisement

Position Title: Reporting and Information Management Officer
Location: Kinshasa
Country: Democratic Republic of Congo
Deadline Date:

Job Details

Job Posting Organization:
MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO). The mission's primary objective is to support the Government of the Democratic Republic of Congo (DRC) in protecting civilians and stabilizing the region. This involves a comprehensive approach that includes reducing threats from armed groups and addressing violence against civilians, including sexual and gender-based violence. The organization aims to foster the establishment of functional, professional, and accountable state institutions, including security" style="border-bottom: 1px dotted #007bff !important;">security and judicial systems. MONUSCO's work is guided by Security Council Resolution 2277 (2016), which emphasizes the importance of human rights and law" style="border-bottom: 1px dotted #007bff !important;">humanitarian law in the DRC. The organization operates in various capacities to support the Congolese government in its efforts to manage violence and promote peace, with a focus on informed policy-making and risk assessment.

Job Overview:
The Reporting and Information Management Officer will work under the direct supervision of the Deputy Chief of the Disarmament, Demobilization, Reintegration and Stabilization (DDR&S) Section. The role involves compiling and completing information on contextual developments and key activities from DDR&S teams at both headquarters and field office levels. The officer will be responsible for preparing bi-weekly reports, quarterly performance reports, and inputs for the MONUSCO Secretary-General’s Report. Additionally, the officer will coordinate data gathering from operational field teams and improve reporting templates to facilitate information acquisition. The position also requires the preparation of briefing notes, presentations, and analytical notes to support decision-making and advocacy efforts. The officer will ensure accurate recording and digital archiving of documents, manage SharePoint channels, and prepare documentation for audits and evaluations. The role emphasizes collaboration with various stakeholders to ensure consistency in reporting and effective communication of information.

Duties and Responsibilities:
The Reporting and Information Management Officer will have a diverse set of responsibilities, including:

• Compiling and completing information on contextual developments and key activities from DDR&S teams in bi-weekly reports and other formats.
• Preparing quarterly Results Based Budget (RBB) performance reports and inputs for the MONUSCO Secretary-General’s Report.
• Coordinating the monthly gathering of data from DDR&S Operational Field Teams to report on Comprehensive Planning and Performance Assessment System (CPAS) indicators.
• Developing and improving reporting templates to facilitate information acquisition.
• Preparing briefing notes, talking points, presentations, and analytical notes to inform decision-making and advocacy efforts.
• Ensuring timely and accurate recording and digital archiving of documents on SharePoint.
• Liaising with the Mission’s information management unit on technical issues related to digital archives.
• Managing access to SharePoint channels and preparing documentation for audits.
• Identifying and compiling best practices from completed DDR&S activities. 1
• Contributing to the organization of internal coordination mechanisms and ensuring follow-up on action points. 1
• Representing the team at meetings and seminars, and developing relations with government officials.

Required Qualifications:
Candidates must possess strong client orientation, communication skills, creativity, ethics, and professionalism. They should demonstrate the ability to plan and organize effectively, work in teams, and respect diversity. The role requires a proactive approach to problem-solving and the ability to work under pressure in challenging environments. Candidates should also exhibit a commitment to the values of the United Nations and the mission's objectives.

Educational Background:
A relevant educational background is essential for this position. Candidates should have a degree in social sciences, international relations, or a related field. Advanced degrees or specialized training in areas related to peacekeeping, human rights, or information management would be advantageous. Candidates should also have a strong understanding of the political and social context of the Democratic Republic of Congo.

Experience:
Candidates should have a minimum of several years of relevant experience in reporting, information management, or a related field. Experience working in a UN context or in conflict-affected areas is highly desirable. The role requires familiarity with data management systems, reporting frameworks, and the ability to work collaboratively with diverse teams and stakeholders.

Languages:
Fluency in French is mandatory, as it is the primary working language in the DRC. Knowledge of additional languages such as Lingala, Kikongo, Tshiluba, or Swahili would be considered an asset, as these languages are widely spoken in the region and can facilitate communication with local communities and stakeholders.

Additional Notes:
The assignment is with family in Kinshasa until June 30, 2025, with a possible extension until June 30, 2026, depending on performance and availability of flights. The living conditions in the DRC can vary significantly, with Kinshasa offering more amenities compared to remote duty stations. Candidates should be prepared to live and work in challenging conditions, including potential insecurity and limited access to basic services. Vaccinations are mandatory for personnel entering the DRC, and malaria prophylaxis is recommended. The unit of currency is the Congolese Franc, with the US dollar also being widely accepted.