Programme Management Assistant

Job Advertisement

Position Title: Programme Management Assistant
Location: New York City
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located within the Western Africa Division of the Departments of Political and Peacebuilding Affairs and Peace Operations (DPPA/DPO) of the United Nations. The UN aims to maintain international peace and security" style="border-bottom: 1px dotted #007bff !important;">security, promote sustainable development, and uphold human rights. The organization was established in 1945 and operates globally with a mission to foster cooperation among nations. The UN employs thousands of staff members across various countries, working in diverse fields to address global challenges.

Job Overview:
The Programme Management Assistant plays a crucial role in supporting the director" style="border-bottom: 1px dotted #007bff !important;">Deputy Director for West Africa and the Sahel by assisting in the monitoring of international developments and preparing documentation for departmental programs and projects. This position requires a proactive approach to managing complex components of initiatives, ensuring that all relevant documentation is reviewed and approved in a timely manner. The assistant will compile and summarize briefing materials, maintain communication across various UN units, and ensure that all administrative tasks related to program activities are executed efficiently. The role demands a high level of organization, attention to detail, and the ability to work collaboratively with colleagues to achieve organizational goals.

Duties and Responsibilities:

• Monitor international developments on assigned subjects and prepare documentation for departmental programs/projects.
• Compile working documents and summarize briefing materials, notes, and correspondence.
• Maintain contact across DPPA Units, Special Political Missions, and UN Agencies, coordinating with service units at UNHQ and in the field.
• Review working documents for completeness and distribute them upon approval.
• Verify availability of funds and ensure necessary approvals are processed in the computerized system.
• Serve as the focal point for extra-budgetary matters and administrative coordination of program activities.
• Compile and summarize data on project delivery and draft status reports.
• Draft routine correspondence and process incoming and outgoing correspondence.
• Provide general office assistance, respond to information requests, and maintain files/records. 1
• Organize meetings and workshops, and handle routine administrative tasks. 1
• Provide guidance and training to new or junior staff. 1
• Perform other duties as assigned.

Required Qualifications:
Candidates must possess a minimum of five years of experience in program or project administration, technical cooperation, or a related area. This requirement is reduced to three years for candidates with a first-level university degree or higher. Experience with UN administrative electronic tools, such as Umoja or ERP systems, is essential. Additionally, experience in general office support within the UN or other international organizations is desirable, as is experience in organizing travel and managing travel requests through ERP systems. Candidates should also have experience providing support to high-level officials and field operations.

Educational Background:
A high school diploma or equivalent is required for this position. There are no specific job-related qualifications listed, but a first-level university degree may reduce the required years of experience.

Experience:
The position requires a minimum of five years of relevant experience in program or project administration, technical cooperation, or a related area. Candidates with a first-level university degree or higher may qualify with three years of experience. Familiarity with UN administrative electronic tools and experience in office support within the UN system or other international organizations is highly desirable.

Languages:
Fluency in both oral and written English is required for this position. Knowledge of French, which is one of the working languages of the United Nations, is also necessary. Proficiency in another official UN language is considered an advantage.

Additional Notes:
This position is temporarily available until July 4, 202

• If the selected candidate is a current UN staff member, the selection will be treated as a temporary assignment. The position is subject to local recruitment, meaning applicants must be authorized to work for the UN in New York City. Selected candidates from outside the duty station will be responsible for their relocation expenses. Local recruits are not eligible for allowances or benefits exclusive to international recruitment. The position may provide valuable work experience but does not guarantee future employment. The UN emphasizes the importance of diversity and inclusion in its recruitment process and provides reasonable accommodations for applicants with disabilities.