Programme Assistant

Job Advertisement

Position Title: Programme Assistant
Location: Vienna
Country: Austria
Deadline Date:

Job Details

Job Posting Organization:
The organization is a prominent international entity focused on fostering global cooperation and development. Established in the mid-20th century, it has grown to employ thousands of individuals across various sectors. The organization operates in over 100 countries, aiming to address pressing global challenges through collaborative efforts and innovative solutions. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and sustainable development worldwide, making it a key player in international relations and humanitarian efforts.

Job Overview:
The Programme Assistant position is designed to support the organization's various programs and initiatives. The role involves assisting in the planning, implementation, and monitoring of projects aimed at achieving the organization's goals. The Programme Assistant will work closely with project managers and other team members to ensure that all activities are executed efficiently and effectively. This includes coordinating meetings, preparing reports, and maintaining communication with stakeholders. The ideal candidate will be expected to contribute to the development of project proposals and assist in the evaluation of project outcomes. Additionally, the Programme Assistant will play a crucial role in data management and analysis, ensuring that all information is accurately recorded and reported. This position requires a proactive approach to problem-solving and the ability to work collaboratively in a diverse team environment.

Duties and Responsibilities:

• Assist in the planning and execution of program activities, ensuring alignment with organizational objectives.
• Coordinate logistics for meetings, workshops, and events related to program implementation.
• Prepare and maintain project documentation, including reports, proposals, and correspondence.
• Support the monitoring and evaluation of program activities, collecting and analyzing data as needed.
• Facilitate communication between project teams and external stakeholders, ensuring timely information sharing.
• Assist in budget tracking and financial reporting for program activities.
• Contribute to the development of promotional materials and presentations for program initiatives.
• Participate in team meetings and contribute ideas for program improvement and innovation.
• Provide administrative support to project managers and other team members as required. 1
• Stay informed about relevant developments in the field and contribute to knowledge sharing within the organization.

Required Qualifications:
The ideal candidate should possess strong organizational and communication skills, with a proven ability to manage multiple tasks effectively. Proficiency in project management tools and software is essential. Candidates should demonstrate a strong understanding of programmatic work in an international context, with a focus on development and humanitarian issues. Attention to detail and the ability to work under pressure are critical for success in this role. Furthermore, candidates should exhibit a commitment to the organization's mission and values, with a strong desire to contribute to global development efforts.

Educational Background:
A bachelor's degree in international relations, development studies, public administration, or a related field is required. Candidates with advanced degrees will be given preference. Relevant coursework or training in project management, monitoring and evaluation, or data analysis is highly desirable. Additionally, candidates should have a solid understanding of the socio-political context in which the organization operates, particularly in relation to international development and cooperation.

Experience:
Candidates should have at least 2 years of relevant work experience in program support or administration, preferably within an international organization or NGO. Experience in project management, monitoring and evaluation, or data analysis is highly valued. Familiarity with the organization's areas of focus and previous work in multicultural environments will be advantageous. Candidates should demonstrate a track record of successfully supporting program implementation and contributing to team objectives.

Languages:
Fluency in English is mandatory, both written and spoken. Proficiency in additional languages, particularly German or French, is considered an asset and will enhance the candidate's profile. The ability to communicate effectively with diverse stakeholders in a multilingual environment is crucial for this role.

Additional Notes:
This position is a full-time role based in Vienna, Austria. The contract duration is initially for one year, with the possibility of extension based on performance and funding availability. The organization is committed to diversity and inclusion and encourages applications from individuals of all backgrounds. Compensation will be competitive and commensurate with experience, along with a comprehensive benefits package.