Finance Assistant (Parental Leave Cover)

Job Advertisement

Position Title: Finance Assistant (Parental Leave Cover)
Location: Bangkok
Country: Thailand
Deadline Date: Not specified

Job Details

Job Posting Organization:
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, established to support the successful implementation of peacebuilding, humanitarian, and development projects globally. UNOPS aims to enhance the efficiency, effectiveness, and sustainability of these projects by providing essential services. As a central resource for the UN, it offers project management, procurement, and infrastructure services to various governments, donors, and UN organizations. The Bangkok Shared Service Centre (BSSC) is a unit within UNOPS that delivers cost-effective transactional services to improve operational capacity and standardize procedures across the organization. It focuses on high-quality transactional services, particularly in personnel contract administration and payroll, providing a platform for young professionals to enter the UN system and gain valuable experience in a dynamic work environment.

Job Overview:
The Finance Assistant plays a crucial role in supporting the provision of financial services within the UNOPS BSSC. Under the guidance of the Finance Officer, the assistant is responsible for ensuring high-quality, accurate, and consistent financial work. This position promotes a client-oriented approach in line with UNOPS regulations and works closely with colleagues from various departments to ensure seamless service delivery. The Finance Assistant's responsibilities include implementing operational strategies, providing accounting and administrative support, and facilitating knowledge sharing within the finance team. The role is essential for maintaining compliance with financial processes and enhancing the overall execution of UNOPS financial services, thereby contributing to effective financial resource management.

Duties and Responsibilities:
The Finance Assistant's duties include ensuring compliance with UNOPS financial processes and maintaining accurate financial records. Key responsibilities involve assisting in the timely review of payments, coordinating with system support teams and banks, responding to payment inquiries, and supporting team members with daily tasks. The assistant is also responsible for maintaining a digital filing system for financial documents, preparing routine correspondence, and improving financial controls and systems. Additionally, the Finance Assistant supports external and internal audits, assists in resolving payment rejections, and escalates issues as necessary. Participation in finance-focused training and contributions to knowledge networks are also part of the role, emphasizing the importance of knowledge sharing within the team.

Required Qualifications:
Candidates must have a completion of secondary school or equivalent, with a Bachelor’s or Master’s Degree in Finance, Accounting, or related fields being desirable. Specialized training in finance is also preferred. The position requires at least four years of relevant accounting and financial experience at the national level, particularly for those with only a secondary school education. Proficiency in using computers and office software, especially MS Office and database packages, is essential. Experience with web-based management systems is also advantageous.

Educational Background:
The educational requirements for this position include a completion of secondary school as a minimum. A Bachelor’s Degree or Master’s Degree in Finance, Accounting, or a related field is preferred and may substitute for some work experience. Specialized training in finance is considered desirable, indicating a need for a solid educational foundation in financial principles and practices.

Experience:
The Finance Assistant position requires a minimum of four years of relevant experience in accounting and finance, particularly for candidates who have only completed secondary school. For those with higher education qualifications, relevant work experience may be reduced. Experience in using office software and web-based management systems is also beneficial, highlighting the need for familiarity with modern financial tools and technologies.

Languages:
Fluency in written and oral English is mandatory for this position. Knowledge of a second UN working language is considered desirable, reflecting the international nature of the UN and the need for effective communication across diverse linguistic backgrounds.

Additional Notes:
This position is based in Bangkok, Thailand, which is designated as a family duty station. UNOPS emphasizes diversity and equal employment opportunities, encouraging applications from qualified women and underrepresented groups. Candidates should be aware that UNOPS does not accept unsolicited resumes and that applications received after the closing date will not be considered. Only shortlisted candidates will be contacted for further assessments. Additionally, UNOPS reserves the right to appoint a candidate at a lower level than advertised and requires completion of mandatory courses for retainer contracts before service provision. Background checks are conducted on all potential personnel, and recruitment is contingent on the results of these checks.