Senior Staff Assistant

Job Advertisement

Position Title: Senior Staff Assistant
Location: New York City
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The Office of Information and Communications Technology (OICT) is a division within the United Nations that is responsible for leading the digital transformation of the organization. OICT aims to enable a better, safer, and more sustainable future through secure, reliable, and innovative technology solutions. The organization is committed to achieving gender balance and geographical diversity among its staff, actively encouraging female candidates to apply. OICT also supports work-life balance and flexible work arrangements, reflecting its commitment to creating an inclusive workplace.

Job Overview:
The Senior Staff Assistant position is crucial for the effective administration of the Office of Information and Communications Technology. The incumbent will provide substantive and administrative support to the Director of the Operations Support Division, ensuring that management directives are executed efficiently. This role involves managing priorities and workflows, serving as a communication link between the supervisor and senior staff, and handling a variety of complex information requests. The Senior Staff Assistant will also be responsible for time management and scheduling, representational duties, and the organization of official meetings and receptions. The position requires a proactive approach to problem-solving and the ability to prioritize tasks effectively, ensuring that the office operates smoothly and efficiently.

Duties and Responsibilities:
The duties and responsibilities of the Senior Staff Assistant include: assisting in the overall administration of the department/division, providing substantive and administrative support, coordinating and monitoring diverse activities, serving as a communications link, managing time and scheduling for the manager, undertaking representational duties, screening and prioritizing correspondence, compiling background documents, independently handling complex information requests, supporting the manager in presentations, establishing administrative procedures, organizing official receptions and meetings, preparing and processing confidential information, managing various administrative duties, exercising quality control for outgoing documents, producing complex documents and reports, managing internal databases, and performing other assigned duties.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of progressively responsible experience in general office support, administration, or a related area is required. This experience requirement is reduced to five years for candidates with a first-level university degree or higher. Experience in drafting and proofreading correspondence, providing assistance to senior officials, and working in an international organization is also required. Familiarity with Enterprise Resource Planning software and business analytics tools is desirable.

Educational Background:
The educational background required for this position is a high school diploma or equivalent. Candidates with a first-level university degree or higher will have a reduced experience requirement, highlighting the importance of educational qualifications in this role.

Experience:
The position requires a minimum of seven years of progressively responsible experience in general office support, administration, or a related area. For candidates with a first-level university degree or higher, the minimum experience requirement is reduced to five years. Relevant experience in drafting and proofreading correspondence and assisting senior officials is essential, while experience in an international organization is considered desirable.

Languages:
Fluency in oral and written English is required for this position. Knowledge of another official United Nations language is desirable, as English and French are the working languages of the United Nations Secretariat.

Additional Notes:
The appointment for this position is for an initial period of one year. Candidates who successfully navigate the recruitment process may have their application information shared with other UN organizations for similar job openings. This position is subject to local recruitment, meaning applicants must be authorized to work for the United Nations in New York City. Staff members subject to local recruitment are not eligible for allowances or benefits exclusive to international recruitment. The United Nations emphasizes the importance of efficiency, competence, and integrity in its recruitment process, ensuring a diverse and inclusive environment. Reasonable accommodations may be provided for applicants with disabilities upon request.