Executive Assistant, Durable Conservation and Finance

Job Advertisement

Position Title: Executive Assistant, Durable Conservation and Finance
Location: Washington DC
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The World Wildlife Fund (WWF) is one of the world's leading conservation organizations, dedicated to preserving the natural world and addressing the most pressing environmental challenges. Established in 1961, WWF operates in over 100 countries and has a global network of more than 5 million supporters. The organization focuses on various conservation efforts, including wildlife protection, habitat preservation, and climate change mitigation, working collaboratively with governments, businesses, and communities to achieve sustainable solutions.

Job Overview:
The Executive Assistant position is a critical role within the WWF, based in the Washington, DC office. The primary responsibility of the Executive Assistant is to provide comprehensive administrative support to the Senior Vice President (SVP) of Durable Conservation and Finance and the Earth for Life team. This role encompasses a variety of standard and complex administrative tasks, requiring a high level of organization, communication, and knowledge of WWF's programs and policies. The Executive Assistant will manage the SVP's calendar, schedule meetings, coordinate travel arrangements, and prepare agendas for team meetings. Additionally, the role involves liaising with internal and external stakeholders, including donors and government agencies, to facilitate effective communication and information dissemination. The position demands a proactive approach to problem-solving and the ability to handle confidential information with discretion. The expected salary range for this position is between $74,000 and $92,500, reflecting the importance of the role within the organization.

Duties and Responsibilities:
The Executive Assistant will be responsible for a wide range of duties, including but not limited to: managing the SVP's calendar and scheduling in-person and remote meetings; interfacing with senior staff on requests and needs involving the SVP; managing travel arrangements and bookings for the SVP; preparing agendas for Earth for Life team meetings; coordinating all aspects of meetings, travel, trainings, and events; monitoring deadlines and following up on delegated tasks; coordinating mailings and distributions of information; answering complex inquiries requiring detailed knowledge of department procedures; screening and routing phone calls; attending internal and external meetings as a representative of the department; drafting letters, memoranda, and other materials; proofreading and editing documents; assisting with budget processes; preparing and reviewing expense reports; providing general administrative support; maintaining complex files; and performing special projects and other duties as assigned.

Required Qualifications:
Candidates must possess a Bachelor's degree or equivalent experience, along with a minimum of five years of progressively responsible experience in administrative roles, including at least two years in an executive office. A high degree of knowledge and competence in secretarial skills, organizational and analytical skills, and the ability to operate independently and meet deadlines are essential. Candidates should demonstrate resourcefulness, problem-solving abilities, and good judgment in balancing priorities. Basic accounting experience, strong writing skills, excellent interpersonal skills, and advanced knowledge of the MS Office Suite are required. The ability to manage a complicated calendar, coordinate travel arrangements, and communicate effectively with team members and external partners is crucial. Familiarity with word processing and spreadsheet software, as well as experience with calendaring and travel coordination, is desired.

Educational Background:
A Bachelor's degree in a relevant field is required for this position. Equivalent experience may be considered in lieu of formal education. The candidate should have a strong foundation in administrative practices and procedures, as well as a solid understanding of organizational operations and policies.

Experience:
The position requires a minimum of five years of experience in administrative roles, with at least two years of experience working in an executive office. Candidates should have demonstrated progressively responsible experience that showcases their ability to handle complex administrative tasks and support senior leadership effectively.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external partners. Additional language skills may be considered an asset, particularly in regions where WWF operates.

Additional Notes:
This is a hybrid position, requiring a minimum of two days per week in the WWF Washington, DC headquarters office. The organization values diversity and inclusion, encouraging candidates from diverse backgrounds to apply. WWF is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. The organization offers a competitive salary and benefits package, reflecting its commitment to attracting and retaining top talent.