Office Assistant

Job Advertisement

Position Title: Office Assistant
Location: Rome
Country: Italy
Deadline Date:

Job Details

Job Posting Organization:
The Food and Agriculture Organization of the United Nations (FAO) is an international organization that leads global efforts to defeat hunger and improve nutrition and security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security. Established in 1945, FAO has a mission to help eliminate hunger, food insecurity, and malnutrition, and to make agriculture, forestry, and fisheries more productive and sustainable. With over 12,000 employees in more than 130 countries, FAO works in collaboration with governments, civil society, and the private sector to achieve its goals. The organization operates in various sectors, including agriculture, fisheries, forestry, and rural development, and is committed to promoting sustainable practices that protect the environment and enhance livelihoods.

Job Overview:
The Office Assistant position is crucial for ensuring the smooth and efficient operation of the work unit at FAO headquarters in Rome. The role involves performing a variety of routine administrative tasks and office support functions that contribute to the overall effectiveness of the team. The Office Assistant will be responsible for managing correspondence, organizing meetings, and maintaining office files, among other duties. This position requires a proactive approach to problem-solving and the ability to work independently on routine matters while consulting with supervisors on more complex issues. The Office Assistant will also interact with colleagues across various departments, facilitating communication and collaboration within the organization.

Duties and Responsibilities:
The Office Assistant will undertake a comprehensive set of duties, including but not limited to: typing, formatting, and drafting routine correspondence; collating tables, reports, presentations, and other documentation; receiving, screening, and directing telephone calls and visitors; responding to routine inquiries and referring them to appropriate contacts; entering, retrieving, structuring, and updating information and data from various sources; setting up and maintaining office files and reference systems; initiating and tracking administrative transactions in computerized systems; supporting the organization and administration of meetings, workshops, and events; assisting with travel arrangements including logistics and accommodation; ensuring the availability of office supplies and maintenance of office equipment; and performing other duties as required to support the work unit.

Required Qualifications:
Candidates must possess a secondary school education and have at least two years of relevant experience in office support work. Proficiency in English is required, and candidates should have a working knowledge of MS Office applications and office technology equipment. The role demands strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Competencies such as results focus, teamwork, communication, and building effective relationships are essential for success in this position.

Educational Background:
The minimum educational requirement for this position is a secondary school education. This foundational education is critical for performing the administrative tasks required of the Office Assistant, as it provides the necessary skills for effective communication and organization.

Experience:
Candidates should have a minimum of two years of relevant experience in office support work. This experience should include familiarity with administrative procedures, office management, and the use of office technology. Previous experience in an international organization or a similar environment is advantageous and may enhance a candidate's suitability for the role.

Languages:
A working knowledge (proficiency - level C) of English is mandatory for this position. Additionally, intermediate knowledge (intermediate proficiency - level B) of another FAO official language, such as Arabic, Chinese, French, Russian, or Spanish, is desirable, with a preference for French. This linguistic capability will facilitate communication within the diverse international environment of FAO.

Additional Notes:
The position is based at FAO headquarters in Rome, Italy. While the job description does not specify a deadline for applications, candidates are encouraged to apply as soon as possible. The role is likely to be full-time, and the organization may consider both national and international candidates. Compensation and benefits will be aligned with FAO's policies and standards, which typically include competitive salaries, health insurance, and opportunities for professional development.