Finance Senior Assistant (Finance and Admin)

Job Advertisement

Position Title: Finance Senior Assistant (Finance and Admin)
Location: Bangkok
Country: Thailand
Deadline Date: Not specified

Job Details

Job Posting Organization:
UNOPS Thailand is part of the United Nations Office for Project Services, which supports, develops, and oversees a portfolio of projects in Southeast Asia and the Pacific. The organization is dedicated to providing high-quality services to UN agencies, international non-governmental organizations, and governments in the region. UNOPS Thailand operates with a mission to deliver effective project services and management, ensuring cost-effectiveness and quality through standardized systems and processes. The team is located in Bangkok and is involved in large-scale transactional HR services on behalf of global partners, emphasizing the importance of compliance and efficiency in all operations.

Job Overview:
The Finance Senior Assistant (Finance and Admin) plays a crucial role in providing financial, administrative, and operational support to ensure the effective implementation of the Fund's financial and administrative activities. This position requires close collaboration with the Finance Officer and the Grant Analyst to process financial transactions, maintain financial records, and support grant financial monitoring. The incumbent will be responsible for ensuring compliance with UNOPS policies and procedures while assisting with various administrative tasks. The role is vital for maintaining the integrity of financial operations and supporting the overall mission of UNOPS in the region.

Duties and Responsibilities:

• Financial Support: The Finance Senior Assistant will process payment requests, ensuring all documentation is complete and compliant with agreements. Responsibilities include screening grantees and vendors against sanction lists, maintaining petty cash funds, reconciling travel costs, monitoring purchase order balances, and compiling financial data for updates to the Fund Board. The incumbent will also assist with operational advance requests and support audit coordination for implementing partners.
• Operations and Administrative Support: The role involves providing day-to-day operational support to finance and grant teams, maintaining finance and grant data dashboards, and recommending improvements for efficient data management. The Finance Senior Assistant will also manage hard copy and electronic files, ensuring confidentiality and organization.
• Asset and Procurement Activities: The incumbent will maintain records on asset management, assist in reviewing annual grant asset reports, and support procurement activities in compliance with UNOPS guidelines, including raising requisitions and managing contracts.
• Travel and Event Management Support: As the Travel Focal Point, the Finance Senior Assistant will process travel requests, coordinate with travel focal points, and manage logistical aspects of organizing conferences and workshops. This includes handling official documentation requests and ensuring smooth travel arrangements for staff and partners.

Required Qualifications:
The position requires completion of Secondary School as a minimum, with a First University Degree in Finance, Business Administration, Public Administration, or equivalent disciplines being preferred. Candidates with a diploma or certification in finance or related subjects will have an advantage. Additionally, a minimum of 1 year of relevant experience may be considered in lieu of the completion of Secondary School if the candidate has 5 years of relevant experience.

Educational Background:
Candidates must have completed Secondary School, with a preference for those holding a First University Degree in relevant fields such as Finance or Business Administration. A diploma or certification in finance or administration is considered an asset, enhancing the candidate's qualifications for the role.

Experience:
A minimum of 5 years of experience in administrative, finance, or operational support is required. Candidates should demonstrate proficiency in using computer and office software packages, particularly MS Office and Google Suite. Knowledge of spreadsheet and database packages is desirable, and experience working with the UN or UNOPS is an advantage, providing familiarity with the organization's processes and standards.

Languages:
Fluency in English is mandatory, as it is the primary language of communication within the organization. Additionally, fluency in Thai is required to effectively engage with local partners and stakeholders, ensuring clear communication and understanding of local contexts.

Additional Notes:
The contract type for this position is an Individual Contractor Agreement (ICA), specifically at the LICA5, ICS5 level. The contract duration is open-ended, contingent on organizational requirements, availability of funds, and satisfactory performance. UNOPS emphasizes diversity and equal employment opportunities, encouraging applications from qualified women and underrepresented groups. Candidates should be aware that UNOPS conducts background checks on all potential personnel, and recruitment is contingent on the results of these checks. Furthermore, all personnel are expected to adhere to UNOPS policies and demonstrate an understanding of the Sustainable Development Goals (SDGs) in their work.