Human Resources Assistant

Job Advertisement

Position Title: Human Resources Assistant
Location: Paris
Country: France
Deadline Date: 24 November 2024

Job Details

Job Posting Organization:
The Organisation for Economic Co-operation and Development (OECD) is an international organization established to promote policies that improve the economic and social well-being of people around the world. Founded in 1961, the OECD comprises 38 member countries and serves as a platform for governments, policymakers, and citizens to collaborate on establishing evidence-based international standards and solutions to various social, economic, and environmental challenges. The organization focuses on improving economic performance, creating jobs, fostering education, and combating international tax evasion, providing a unique forum for data analysis, experience exchange, best-practice sharing, and public policy advice.

Job Overview:
The Human Resources Assistant position within the OECD's Executive Directorate (EXD) is designed for a motivated individual who will support the operational human resources functions for approximately 180 staff members. The role involves contributing to recruitment processes and performing a variety of administrative tasks. The selected candidate will report directly to the HR lead of the Conference, security" style="border-bottom: 1px dotted #007bff !important;">Security and Infrastructure Service (EXD/CSI) and will collaborate closely with colleagues within the service and the central human resources team of the OECD. The position is crucial for ensuring effective human resources management and the implementation of policies governing staff in accordance with OECD rules and regulations. The assistant will play a key role in enhancing staff engagement and supporting the overall well-being of the workforce.

Duties and Responsibilities:
The Human Resources Assistant will be responsible for a range of duties including: providing support for recruitments within EXD/CSI by proofreading job descriptions and screening questions, assisting with candidate screening, scheduling written tests and interviews, and maintaining clear communication with candidates throughout the recruitment process. The assistant will also manage administrative actions related to staff contracts, update internal tracking tables, and support the annual performance management process. Additionally, the role includes assisting with onboarding formalities for new staff members, filing and archiving documents, and contributing to the effective management and administration of human resources policies. The assistant will also handle HR-related email communications, respond to staff inquiries, and support staff engagement initiatives such as well-being programs and onboarding sessions. Other administrative tasks may be assigned as necessary, and the assistant will provide backup support to colleagues when needed.

Required Qualifications:
The ideal candidate for the Human Resources Assistant position should possess a secondary level of education, preferably in business or public administration. A university degree in human resources management or a closely related field, or equivalent experience, is considered an advantage. Proven experience in HR administration or general administration within a multicultural environment, particularly in an international organization, is essential. Familiarity with the structure, processes, regulations, and administrative systems of international organizations would be beneficial. The candidate should also have a very good command of Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and experience with human resource management applications such as SmartRecruiters or other ATS software, or the ability to quickly learn such applications.

Educational Background:
Candidates should have completed secondary education, with a preference for those who have pursued studies in business or public administration. A university degree in human resources management or a related field is advantageous, as is equivalent professional experience in a relevant area.

Experience:
Candidates should have proven experience in human resources administration or general administration, ideally gained in a multicultural or international environment. Experience within an international organization is particularly valued, as it demonstrates familiarity with the unique challenges and processes involved in such settings.

Languages:
Fluency in one of the two official languages of the OECD, which are English and French, is mandatory. Candidates should also have a willingness to learn the other language if they are not already proficient. Knowledge of additional languages may be considered an asset but is not explicitly required for this position.

Additional Notes:
The position is a six-month temporary assignment with the possibility of renewal, and the preferred starting date is as soon as possible. The salary for temporary staff is set at 2,570 EUR per month gross, and the specific salary and conditions will depend on the experience of the selected candidate and their status (temporary staff or official). The closing date for applications is 23:59 (CET France local time) on 24 November 202

• The OECD follows an equal opportunity employment policy and encourages applications from all qualified candidates who are nationals of OECD member countries, regardless of their background or personal characteristics. The organization also promotes efficient resource use to enhance its effectiveness, and staff members are encouraged to contribute to this goal.