Administrative Officer

Job Advertisement

Position Title: Administrative Officer
Location: Paris
Country: France
Deadline Date: 25-NOV-2024

Job Details

Job Posting Organization:
The job is posted by UNESCO, which stands for the United Nations Educational, Scientific and Cultural Organization. Established in 1945, UNESCO aims to promote peace and security" style="border-bottom: 1px dotted #007bff !important;">security through international cooperation in education, the sciences, and culture. The organization has a mission to contribute to the building of peace, the eradication of poverty, sustainable development, and intercultural dialogue. UNESCO operates in over 190 countries and has a workforce of approximately 2,000 employees. The organization is headquartered in Paris, France, and is known for its commitment to fostering global collaboration and understanding among nations.

Job Overview:
The Administrative Officer position at UNESCO involves providing high-level administrative and support services across various specialized areas. The incumbent will work under the authority of the director-general" style="border-bottom: 1px dotted #007bff !important;">Assistant Director-General for Administration and Management and will be directly supervised by the Finance and Administrative Officer. The role requires ensuring compliance with organizational rules, regulations, and policies while providing guidance on administrative procedures. The officer will also be responsible for budget preparation, financial monitoring, human resources management, logistics, and safety and security compliance. This position is crucial for maintaining the operational efficiency of the organization and ensuring that all administrative functions are executed effectively and in accordance with established guidelines.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Officer include acting as a certifying officer for financial transactions, providing guidance on administrative rules and procedures, advising on operational transactions, and recommending improvements to administrative processes. The officer will prepare regular and extra-budgetary reports, assist in planning and budgeting, and ensure accurate financial accounting. Responsibilities also include handling complex HR cases, overseeing procurement processes, and collaborating with security services to ensure compliance with safety protocols. The officer will monitor expenditures, reconcile accounts, and provide assistance in coding and data entry tasks. Additionally, the role involves liaising with central services for recruitment processes and maintaining inventory records.

Required Qualifications:
Candidates must have completed secondary, technical, or vocational school education. A minimum of eight years of relevant work experience in general administration, finance, budget management, human resources, and logistics is required. The position demands excellent interpersonal and communication skills, strong service orientation, and the ability to prepare reports and analyze financial data. Organizational and coordination skills are essential, along with the capacity to work under tight deadlines and as part of a team. Proficiency in IT skills, particularly in MS Office and database management, is also necessary.

Educational Background:
While a completed secondary education is mandatory, a university degree in Public/Business Administration, Finance, or related fields is desirable. Additional training or certification in accounting, finance, or administration is also beneficial for candidates.

Experience:
The position requires a minimum of eight years of relevant work experience. Experience in similar functions within the UN system or any international organization is preferred. Familiarity with ERP systems and proficiency in financial spreadsheet applications are also advantageous.

Languages:
Candidates must have excellent knowledge of English or French, both written and spoken, with a good knowledge of the other language. Knowledge of another official language of UNESCO, such as Chinese, Russian, or Spanish, would be considered an asset.

Additional Notes:
The position is a fixed-term contract for a duration of two years, with the possibility of renewal. It is open to both internal and external candidates, but only those entitled to work in France may apply. The approximate annual starting salary for this position is €48,526, and benefits may include 30 days of annual leave, family allowance, medical insurance, and a pension plan. UNESCO emphasizes a commitment to diversity and encourages applications from candidates of various backgrounds, including those from under-represented Member States, minority groups, and persons with disabilities.