UN Volunteer COE Assistant

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Position Title: UN Volunteer COE Assistant
Location: Juba
Country: South Sudan
Deadline Date:

Job Details

Job Posting Organization:
The United Nations Mission in South Sudan (UNMISS) was established in 2011 with the primary mission of supporting the peace process in South Sudan. The organization operates under the auspices of the UN Department of Peacekeeping Operations (DPKO) and has a mandate to protect civilians, support humanitarian assistance, and promote inclusive governance. The mission has a significant presence in South Sudan, with a ceiling of 17,000 troops and 2,101 police personnel, including corrections officers. UNMISS is committed to advancing peace and security" style="border-bottom: 1px dotted #007bff !important;">security in the region, particularly in light of the ongoing challenges faced by the country, including threats to international peace and security as determined by the UN Security Council. The mission's strategic vision is defined in resolution 2567 (2021), which emphasizes the importance of preventing a return to civil war and supporting free and fair elections in accordance with the Revitalized Peace Agreement. For more information about UNMISS, please refer to their official website.

Job Overview:
The UN Volunteer COE Assistant will play a crucial role within the Contingent Owned Equipment (COE) Inspectors/Assistants team, focusing on the management and inspection of individual contingent units. This position is vital for ensuring that the T/PCC (Troop/Police Contributing Countries) and the UN adhere to their responsibilities as outlined in the Memorandum of Understanding (MOU). The COE Assistant will conduct various inspections, including Arrival, Periodic, Operational Readiness, and Repatriation inspections, to verify compliance and operational readiness. The role also involves maintaining the e-COE System, producing reports, and providing advice to contingent staff on COE/MOU matters. The COE Assistant will be expected to identify deficiencies and surpluses in equipment and self-sustainment capabilities, recommend corrective actions, and produce regular reports for the COE Programme Manager. This position requires a proactive approach to problem-solving and a commitment to supporting the mission's objectives in South Sudan.

Duties and Responsibilities:
The duties and responsibilities of the UN Volunteer COE Assistant include: conducting various inspections of contingent units to verify compliance with MOU; preparing and raising Major Equipment and Self-Sustainment verification reports; maintaining the e-COE System and ensuring data quality; producing standard and customized reports using e-COE data; maintaining accurate contingent tables of organization and equipment; keeping records of inspections; advising contingent staff on COE/MOU matters; identifying equipment deficiencies and surpluses; producing weekly and monthly reports; performing administrative tasks; organizing and coordinating meetings; processing monthly Uniformed Strength Reports; managing claims for Daily Allowance and Recreational Leave Allowances; drafting reports and interoffice memos; managing the Unit’s SharePoint; and performing additional duties as required by the COE Programme Manager. Furthermore, the COE Assistant is expected to engage in volunteerism activities and contribute to UNV publications and initiatives.

Required Qualifications:
The position requires a strong understanding of the principles of contingent owned equipment management and the ability to work collaboratively within a team. Candidates should possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Strong communication skills are essential, as the COE Assistant will be required to interact with various stakeholders, including contingent staff and management. Proficiency in using data management systems and producing reports is also necessary. The ideal candidate should demonstrate a commitment to the values of volunteerism and the mission of UNMISS.

Educational Background:
Candidates for the UN Volunteer COE Assistant position should have a relevant educational background, typically a degree in a field related to logistics, supply chain management, or a similar discipline. Additional training or certifications in equipment management or peacekeeping operations would be advantageous. A solid understanding of the UN's operational frameworks and policies is also beneficial for this role.

Experience:
The position requires candidates to have prior experience in logistics, equipment management, or a related field, preferably within a UN or international organization context. Experience working in challenging environments, particularly in peacekeeping or humanitarian missions, is highly desirable. Candidates should demonstrate a proven track record of effectively managing equipment and resources, as well as experience in conducting inspections and producing reports.

Languages:
Fluency in English is mandatory for this position, as it is the working language of the UN. Knowledge of additional languages, particularly those spoken in South Sudan, would be considered an asset and could enhance communication with local stakeholders and contingent staff.

Additional Notes:
This position is based in Juba, South Sudan, with the possibility of relocation to field offices as required by the mission. The role is a full-time commitment, and candidates should be prepared for the challenges of working in a complex and dynamic environment. The UN Volunteer COE Assistant will receive a volunteer allowance and may be eligible for additional benefits as per UNV policies. The duration of the assignment is aligned with the UNMISS mandate, which is currently extended until 15 March 2024.