Secretariat Officer, Board Operations

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Position Title: Secretariat Officer, Board Operations
Location: Beijing
Country: China
Deadline Date:

Job Details

Job Posting Organization:
The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank established in 2016, headquartered in Beijing. The bank's mission is to finance infrastructure projects that are sustainable and beneficial for the future of Asia and beyond. AIIB has grown to include 110 approved members worldwide and is capitalized at USD 100 billion. It holds an AAA rating from major international credit rating agencies, which reflects its strong financial standing. The bank collaborates with various partners to meet clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled, and promotes regional connectivity.

Job Overview:
The Secretariat Officer, Board Operations plays a vital role in supporting the governance of AIIB by ensuring the smooth execution of the Board of Directors' responsibilities. This position involves providing strategic oversight and support in planning and managing the Board's work program, implementing procedural processes for Board operations, and serving as the Committee Secretary for the Board's Committees. The officer acts as a liaison between the Board and AIIB management, ensuring effective communication and preparation of documents related to Board operations. The role also includes conducting research on governance best practices and recommending enhancements to improve operational efficiency and transparency.

Duties and Responsibilities:

• Provide strategic oversight and support in planning and managing the Board’s forward-looking work program.
• Implement and manage procedural processes of Board operations, including both official and informal meetings.
• Serve as Committee Secretary for the Committees of the Board, ensuring the successful execution of Committee meetings and events.
• Act as a trusted liaison between the Board and AIIB management, ensuring clear and effective communication.
• Prepare documents related to Board operations, including notices of meetings, summaries, reports, and other documents.
• Conduct research on best practices in governance, monitoring and reviewing current processes, and recommending enhancements.
• Assist in developing and implementing capacity-building initiatives for Board constituencies.
• Manage quality assurance processes for official documents and presentations for the Board and its Committees.
• Develop and maintain practical guidance for staff on preparing high-quality Bank documents. 1
• Guide junior staff, ensuring the successful execution of their duties.

Required Qualifications:

• Master’s degree in a relevant field such as finance, governance, business administration, international relations, law, or public policy.
• 5-8 years of directly relevant experience in governance, operations, or board secretariat, ideally within international financial institutions or multilateral organizations.
• Expertise in managing governance processes, board operations, and continuous improvement initiatives.
• Proven experience in drafting, reviewing, and editing high-quality English-language documents, including Board reports and summaries.
• Strong interpersonal skills with demonstrated success in cross-cultural communication and stakeholder management.
• High level of attention to detail in managing documents and ensuring compliance with institutional standards.
• Ability to work independently, take initiative, and introduce creative solutions to governance challenges.
• Experience mentoring and developing junior staff.
• Strong multitasking abilities with the capacity to meet deadlines in a dynamic environment. 1
• Excellent oral and written communication skills in English.

Educational Background:
A Master’s degree in a relevant field such as finance, governance, business administration, international relations, law, or public policy is required for this position. This educational background is essential to understand the complexities of governance and operations within a multilateral development bank.

Experience:
Candidates should possess 5-8 years of directly relevant experience in governance, operations, or board secretariat roles. Experience within international financial institutions or similar global organizations is ideal. Familiarity with global or multicultural settings is preferred, as it enhances the ability to navigate diverse environments and stakeholder interactions.

Languages:
Fluency in English is mandatory, with excellent oral and written communication skills required. Proficiency in additional languages may be considered an asset but is not explicitly stated as a requirement.

Additional Notes:
AIIB is committed to diversity, transparency, and inclusion, encouraging applications from individuals regardless of nationality, religion, gender, race, disability, or sexual orientation. The position may vary in grade and job title based on previous experience and qualifications. The organization promotes a merit-based competitive process for recruitment, and successful applicants will have the opportunity to grow their careers in a diverse and innovative environment.