Senior Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944, with a mission to promote global economic stability and growth. The IMF has a diverse workforce of approximately 2,700 employees from over 150 countries, working in various capacities to support its mission. The organization operates in multiple countries around the world, providing financial assistance, policy advice, and technical assistance to its member countries. The IMF's core functions include surveillance of global economic trends, providing financial support to countries in need, and offering technical assistance and training to help countries improve their economic management.

Job Overview:
The Senior coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator position within the Finance Department (FIN) is a critical role that requires a highly skilled and adaptable individual to provide proactive administrative support to the Financial Operations and Reporting Division (FR). This division is responsible for conducting all financial operations of the Fund with member countries, preparing financial statements and reports, coordinating annual external audits, and supporting the External Audit Committee. The successful candidate will play an integral role in supporting divisional management, coordinating activities, and ensuring the delivery of high-quality outputs under tight deadlines. The role demands a strong ability to manage competing priorities and collaborate effectively with various stakeholders, ensuring that all administrative functions are executed efficiently and with a high degree of professionalism.

Duties and Responsibilities:
The duties and responsibilities of the Senior Administrative Coordinator include providing direct administrative support to senior staff members, managing complex calendars, tracking deliverables, and monitoring action items. The coordinator will be responsible for organizing meetings, seminars, workshops, and conferences, including logistics and material preparation. They will also monitor and prioritize information dissemination, identify compliance issues in documents, and advise staff on Fund procedures. Additionally, the coordinator will maintain records in both physical and electronic formats, analyze information from Fund systems, prepare routine reports, and support management decision-making. The role also involves promoting the effective use of AI and productivity tools, adapting to evolving priorities, and managing administrative responsibilities with minimal supervision.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience. At least two of those years must be in a lead role. Strong knowledge of Fund policies, practices, and administrative processes is essential. Candidates should demonstrate proficiency in Fund systems and applications, including PeopleSoft, Workday, and Microsoft 36

• Exceptional organizational and communication skills, attention to detail, and the ability to deliver high-quality work under tight deadlines are required. Candidates must also exhibit sound judgment, discretion, and professionalism in handling sensitive information, along with strong interpersonal and relationship-management skills.

Educational Background:
The educational background required for this position typically includes a high school diploma or equivalent. Additional qualifications or certifications in administration or related fields may be advantageous, although not explicitly required. The emphasis is on relevant experience and demonstrated capabilities rather than formal educational credentials alone.

Experience:
Candidates should have a minimum of six years of relevant experience in administrative roles, with at least two years in a lead capacity. Experience within the IMF or similar international organizations is preferred. The ability to manage multiple priorities and work effectively in a fast-paced environment is crucial, along with a proven track record of delivering high-quality administrative support.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential given the international nature of the IMF. Knowledge of additional languages may be considered an asset, particularly those relevant to the Fund's member countries, enhancing communication with diverse stakeholders.

Additional Notes:
The position is based in Washington DC, and only candidates currently residing in the Washington DC metro area will be considered. Applicants are required to submit a Statement of Interest as part of their application. Candidates must have passed the IMF Office Assistant Exam to be eligible for this position. The role may involve flexible hours and overtime as needed, and the selected candidate will maintain their open-ended status if they are a regular staff member. If a contractual employee is selected, they will be offered a Term staff appointment.