NATO Officer - Business Management Systems

Job Posting Organization:
The Office of Financial Control (OFC) is a vital component of NATO, responsible for procurement, budgetary, financial, and accounting services for NATO entities, primarily focusing on the NATO International Staff Civil Budget. Established to ensure financial integrity and accountability, the OFC plays a crucial role in managing NATO's financial resources, including reporting on civil and reimbursable budgets, pensions, and related funds. The organization is committed to providing high-quality procurement, cash management, finance, and accounting support, particularly for extra budgetary funds and bilateral arrangements, such as the Tax Reimbursement Agreement with the United States. The OFC is dedicated to maintaining transparency and efficiency in its operations, ensuring that NATO can effectively carry out its mission across its member nations.

Job Overview:
The NATO Officer - Business Management Systems position is designed for a professional who will provide expert advice and first-line user support within the Office of Financial Control. The incumbent will augment the Business Management Systems (BMS) team to ensure the timely maintenance of setup and master data. This role encompasses various responsibilities, including acting as a system administrator, business analyst, tester, and trainer to support the proper operation and evolution of the ERP system. The incumbent will also deputize for the Head of BMS as required, ensuring that the financial management systems are effectively utilized and continuously improved to meet the needs of NATO's operations. The position requires a proactive approach to problem-solving and a commitment to enhancing the efficiency of financial processes within NATO.

Duties and Responsibilities:
The duties and responsibilities of the NATO Officer - Business Management Systems include providing first-line support to the user community, guiding clients in resolving issues related to Oracle E-Business Suite, and handling queries regarding transactional data processing, business flows, and reporting tools. The incumbent will facilitate change management efforts within the Office of Financial Control, driving improvements in business processes and standards. They will develop work, team, and project plans to meet specific objectives and requirements, coordinating initiatives aimed at transforming the employment of people, processes, and tools in NATO's financial and acquisition management domain. Additionally, the officer will support the implementation of projects that involve developing and implementing business processes to meet ERP identified business needs, managing issues related to system integration, and contributing to issue resolution processes while providing regular reporting to key stakeholders. The role may also involve performing any other related duties as assigned by the Head of BMS.

Required Qualifications:
To qualify for the NATO Officer - Business Management Systems position, candidates must possess a University Degree in management information systems, operations research, economics, accounting, business process engineering, business administration, public administration, finance, or a related discipline from an institute of recognized standing. Additionally, candidates must have at least 2 years of experience in the implementation, support, administration, and configuration of Oracle E-Business Suite applications. Experience with security" style="border-bottom: 1px dotted #007bff !important;">security system administration, user monitoring, software release management, and system control activities is also required. A deep understanding of standard ERP and financial systems, as well as proficiency in office tools such as spreadsheets and databases, is essential. Candidates must demonstrate advanced proficiency (Level V) in one of NATO's official languages (English/French) and a beginner level (Level I) in the other language. Experience with Artificial Intelligence tools in finance, knowledge of accounting standards like IFRS or IPSAS, and familiarity with the financial and management processes of governments or international organizations are considered advantageous.

Educational Background:
Candidates must hold a University Degree in a relevant field such as management information systems, operations research, economics, accounting, business process engineering, business administration, public administration, finance, or a related discipline. The degree must be from an institute of recognized standing, ensuring that the educational background aligns with the technical and analytical demands of the position.

Experience:
The position requires a minimum of 2 years of relevant experience in the implementation, support, administration, and configuration of Oracle E-Business Suite applications. Candidates should have a proven track record in security system administration, user monitoring, software release management, and system control activities. Experience in managing financial systems and processes within large organizations, particularly in an international context, is highly desirable.

Languages:
Candidates must have a strong command of NATO's official languages, with a minimum proficiency level of V (Advanced) in one language and I (Beginner) in the other. Proficiency in English and French is essential for effective communication within the organization. Additional language skills may be considered an asset but are not mandatory.

Additional Notes:
The successful applicant will be offered a definite duration contract of three years, with the possibility of renewal for up to three additional years. During this period, the incumbent may apply for conversion to an indefinite duration contract. The maximum period of service in this post is six years. If the successful applicant is seconded from the national administration of one of NATO’s member states, a similar contract will be offered, subject to the agreement of the national authority concerned. The position is subject to NATO's contract policy, which emphasizes the need for turnover for political reasons to maintain the organization's skills profile and international diversity. The recruitment process is open only to nationals of NATO member countries, and candidates must submit their applications through the designated e-recruitment system. NATO is committed to diversity and inclusion, encouraging applications from all member nations and promoting equal access to employment opportunities.