Administrative Associate II

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization focuses on various sectors including health, education, and economic development, and is committed to ensuring that all individuals have the opportunity to thrive in their communities. FHI 360 is known for its innovative approaches to solving complex global challenges and works closely with governments, civil society, and the private sector to implement effective programs.

Job Overview:
The Administrative Associate II position is a vital role within the STRIDES South Sudan activity, which is part of the U.S. Department of State-funded global health security" style="border-bottom: 1px dotted #007bff !important;">security program. The primary function of this role is to provide comprehensive administrative and office support to ensure the smooth operation of the program. The position requires a solid understanding of organizational policies and procedures, as well as the ability to communicate effectively with various stakeholders. Responsibilities include preparing documents and reports, managing office technology, maintaining records, and assisting with logistics for meetings and events. The Administrative Associate will also be responsible for data collection and verification, ensuring accuracy in financial records, and supporting procurement and logistics functions. This role is essential for facilitating communication and coordination among team members and external partners, thereby contributing to the overall success of the STRIDES initiative.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Associate II include performing intermediate-level administrative tasks, serving as the primary point of contact for internal and external communications, reviewing data for accuracy, coordinating meetings and events, maintaining files and records, managing mail distribution, assisting with inventory management, supporting procurement processes, processing travel expense forms, and drafting written communications. The role also involves handling confidential information, working independently or as part of a team on special projects, and utilizing office software and equipment to perform various tasks. Attention to detail and the ability to prioritize work effectively are crucial for success in this position.

Required Qualifications:
Candidates for the Administrative Associate II position must possess strong organizational and communication skills, with the ability to gather and summarize data for reports. A keen attention to detail is essential for composing and proofreading materials, as well as for meeting deadlines. The candidate should demonstrate an understanding of program procedures and responsibilities, and be proficient in using office software and information systems. Problem-solving skills are also important, as the role involves recognizing and resolving non-standard issues and anticipating potential problems.

Educational Background:
The educational background required for this position includes an Associate's Degree or its international equivalent in Business Administration or a related field. A Bachelor's Degree is preferred, as it may provide a broader understanding of business principles and practices that are applicable to the role.

Experience:
Typically, candidates should have a minimum of 3 years of relevant experience in administrative support or a related field. Experience in a non-governmental organization (NGO) is preferred, as it provides insight into the unique challenges and dynamics of working in such environments. The candidate must also possess fluency in English, both written and spoken, and demonstrate sensitivity to cultural diversity and the political context of South Sudan.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within the organization and with external partners. Additional language skills may be considered an asset, particularly if they relate to the local context or the communities served by the STRIDES program.

Additional Notes:
This position is based in Juba, South Sudan, and is expected to have less than 10% travel requirements. The role is full-time, and FHI 360 offers a competitive compensation package, with an expected annual salary range of USD 12,500 - 15,00

• The organization emphasizes equal opportunity employment and is committed to safeguarding against abuse and exploitation in its work environments. Candidates are encouraged to apply by submitting their CV, certificates, and references through the FHI 360 careers portal. The closing date for applications is 15 September 2026.