Executive Assistant to MD - Sub-Saharan Africa

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is a leading international financial institution that was established in 199

• The EBRD's mission is to foster the transition towards open market-oriented economies and to promote private and entrepreneurial initiative in countries from Central Europe to Central Asia. The organization operates in over 30 countries and employs thousands of professionals dedicated to supporting sustainable development and economic growth. The EBRD is known for its commitment to inclusiveness, innovation, trust, and responsibility, which are core values that guide its operations and interactions with stakeholders.

Job Overview:
The Executive Assistant to the Managing Director for Sub-Saharan Africa plays a crucial role in providing high-quality secretarial and administrative support. This position involves a variety of tasks aimed at ensuring the smooth operation of the Managing Director's office. The Executive Assistant will be responsible for managing the Managing Director's diary, handling correspondence, and coordinating travel arrangements. Additionally, the role requires interaction with various departments within the bank and external clients, making it essential for the Executive Assistant to possess excellent communication and organizational skills. The position also includes responsibilities such as maintaining filing systems, preparing documents, and supporting visitors to the headquarters. The Executive Assistant must be proactive, able to work under pressure, and demonstrate a high level of initiative and judgment in executing tasks.

Duties and Responsibilities:
The Executive Assistant's duties include but are not limited to: managing the Managing Director's diary and scheduling appointments; screening and prioritizing emails and phone calls; drafting correspondence and taking minutes during meetings; coordinating travel arrangements in compliance with EBRD travel policies; maintaining comprehensive filing systems; liaising with committee secretariats for scheduling; preparing team-related documents such as presentations and reports; supporting visitors to the headquarters; and conducting ad-hoc tasks as assigned by the line manager. The Executive Assistant may also take on budget officer duties, ensuring adherence to budgetary functions and departmental procedures. Organizing departmental events and preparing background materials for senior-level meetings are also key responsibilities.

Required Qualifications:
Candidates must possess a degree or equivalent relevant business experience. A recognized secretarial qualification is advantageous but not mandatory. Fluency in English, both written and spoken, is essential, and knowledge of an additional language, such as French, is desirable. Candidates should demonstrate excellent organizational skills, the ability to prioritize tasks, and effective communication skills. A proactive attitude, strong interpersonal skills, and the ability to work under pressure are critical for success in this role. Familiarity with the EBRD's policies and procedures is beneficial for internal candidates.

Educational Background:
A degree in business administration, management, or a related field is preferred. Candidates with equivalent relevant experience may also be considered. A recognized secretarial qualification would be beneficial but is not a strict requirement for this position.

Experience:
Candidates should have proven experience working at a senior level within a multi-disciplinary and multi-cultural organization. Experience in providing administrative support to senior executives is highly desirable. The ability to manage multiple tasks and deadlines effectively is crucial, as is the capacity to maintain professionalism and confidentiality in all interactions.

Languages:
Fluency in English is mandatory, with excellent written and oral communication skills. Knowledge of another language, such as French, is considered a plus and would enhance the candidate's profile.

Additional Notes:
This position is a regular contract role with a contract length that is not specified. The deadline for applications is set for August 28, 202

• The EBRD promotes a hybrid workplace that offers flexibility and prioritizes employee wellbeing, providing a comprehensive suite of competitive benefits. The organization values diversity and encourages applications from all qualified candidates, regardless of their background.