Board Coordinator

Job Posting Organization:
Doctors Without Borders/Médecins Sans Frontières (MSF) Canada was established in 1971 and is committed to providing medical assistance where it is needed most. The organization operates with a strong adherence to medical ethics, independence, neutrality, and impartiality. MSF Canada is part of a global movement that spans multiple countries, with a mission to deliver humanitarian aid and medical care to those in crisis. The organization values respect, integrity, inclusion, discovery, learning, boldness, impact, transformation, and shared responsibility, which guide its operations and workplace culture.

Job Overview:
The Board Coordinator position is integral to the functioning of the Board of Directors and the Association Team at MSF Canada. This role serves as a vital link between the Board, the Association membership, MSF Canada employees, and volunteers. The Board Coordinator is responsible for maximizing the efficiency of the Board by coordinating and facilitating key tasks and activities, particularly those of the Board President. This position requires a diplomatic, service-oriented individual with excellent organizational skills, capable of managing multiple priorities in a fast-paced environment. The Board Coordinator will oversee committee work, events, and communications, ensuring that all activities align with the Board's strategic goals and operational needs.

Duties and Responsibilities:
The Board Coordinator will coordinate Board activities, manage the Board calendar, and ensure all documentation required for Board operations is organized and accessible. Responsibilities include driving coordination of Board events, developing communications for stakeholders, and managing operational tasks to keep the Board focused on its strategic oversight role. Specific duties include developing and managing the annual Board calendar, tracking the completion of annual priority tasks, organizing and maintaining Board documents, providing logistical and administrative support to Board Committees, coordinating Board meeting logistics, monitoring the Board budget, ensuring compliance with required trainings, and serving as the point of contact for Board technical requests. The Coordinator will also manage the Board inbox and draft communications on behalf of the President, ensuring alignment with key messaging.

Required Qualifications:
Candidates must possess a solid understanding of governance expectations for Canadian charities and/or MSF entities. Experience in a senior administrative or executive coordination position is essential, along with the ability to craft executive-level communications and organize an annual cycle of activities. A high level of confidentiality is required, as well as experience in organizing multi-day meetings with out-of-town participants. Familiarity with non-profit or humanitarian Boards in Canada and internationally is preferred, as is the ability to coordinate diverse stakeholder priorities into coherent workstreams.

Educational Background:
Fluency in spoken and written English is mandatory for this position. A background in administration, governance, or a related field is beneficial, although specific educational requirements are not detailed in the job posting.

Experience:
The ideal candidate should have significant experience in a senior administrative or executive coordination role, particularly within non-profit or humanitarian organizations. Experience with governance processes and the ability to manage complex schedules and communications is crucial. The candidate should also have a proven track record of working with diverse stakeholders and managing confidential information effectively.

Languages:
Fluency in English is mandatory for this position. Additional language skills may be considered an asset but are not specified as requirements in the job posting.

Additional Notes:
This position operates on a hybrid model, requiring a minimum of 40% presence in the MSF Canada office per week. Regular working hours are Monday to Friday from 9 a.m. to 5 p.m., with core hours from 10 a.m. to 3 p.m., and occasional evenings or weekends may be required. The office environment is open-concept and modern. Benefits include comprehensive group insurance, a 5% RRSP contribution, four weeks of vacation annually, health spending accounts, flexible work hours, an annual professional development budget, and access to an Employee & Family Assistance Program. Candidates must be legally authorized to work in Canada, as MSF Canada cannot support or relocate candidates from outside the country.