Programme Management Assistant

Job Posting Organization:
The position is located in the Office of the United Nations High Commissioner for Human Rights (OHCHR), which is dedicated to promoting and protecting human rights globally. Established in 1993, the OHCHR operates in various countries and has a mission to ensure that the rights of individuals are upheld and respected. The organization employs a diverse workforce and engages in numerous initiatives to address human rights violations and promote accountability. The OHCHR works closely with various stakeholders, including governments, civil society, and international organizations, to foster a culture of human rights and democracy.

Job Overview:
The Programme Management Assistant plays a crucial role in supporting the coordination and administration of various programs and projects within the OHCHR. This position involves assisting in the planning and preparation of program/project proposals, monitoring their status, and ensuring that all relevant documentation is complete and compliant with established rules and procedures. The assistant will compile and summarize data on specific programs and related issues, review project documents for accuracy, and serve as a focal point for administrative coordination. This role requires effective communication and collaboration with various organizational units to facilitate the implementation of programs and projects. The assistant will also be responsible for drafting correspondence, preparing reports, and providing general office assistance, including responding to inquiries and organizing meetings. The position demands a proactive approach to problem-solving and the ability to work under pressure while maintaining a high standard of professionalism.

Duties and Responsibilities:
The Programme Management Assistant will undertake a variety of duties, including: assisting in the coordination of program/project planning and preparation; monitoring the status of proposals and documentation; compiling and summarizing information/data on programs; reviewing project documents for completeness and compliance; verifying budget revisions and availability of funds; serving as a focal point for administrative coordination; compiling and entering data on project delivery; drafting correspondence and reports; providing general office assistance; responding to complex information requests; maintaining files and records; organizing meetings and workshops; providing guidance to new staff; assisting with data collection and analysis; and performing other duties as assigned. This comprehensive set of responsibilities requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. Additionally, five years of experience in program or project administration, technical cooperation, or a related area is required. Experience in budget or cost planning, preparing travel arrangements, and project management is essential. Familiarity with an Enterprise Resource Planning (ERP) system, such as Umoja, is also required. Experience within the United Nations Common system or a similar international organization is desirable, along with at least one year of experience in data analytics and workplace Artificial Intelligence.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. While no specific job-related qualifications are mentioned, candidates are expected to have a solid understanding of program/project administration and related processes.

Experience:
The position requires a minimum of five years of relevant experience in program or project administration, technical cooperation, or a related field. Candidates should have a proven track record in budget or cost planning, travel arrangements, and project management, particularly in regional and country offices. Experience with ERP systems, such as Umoja, is mandatory, and familiarity with the United Nations system is preferred. Additionally, candidates with experience in data analytics and workplace Artificial Intelligence will have an advantage.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, proficiency in English is required, while knowledge of French is considered desirable. Candidates must demonstrate a minimum level of proficiency in both languages according to the UN Language Framework, which includes reading, writing, listening, and speaking skills.

Additional Notes:
This position is temporarily available for six months, with the possibility of extension, subject to the availability of funds. It is subject to local recruitment, meaning applicants must be authorized to work for the United Nations in Geneva. Selected candidates from outside the duty station will be responsible for their relocation expenses. Staff members recruited locally are not eligible for allowances or benefits exclusive to international recruitment. The position may be limited to internal candidates who have been recruited through a competitive examination or selection process. The United Nations is committed to diversity and encourages female candidates to apply. Reasonable accommodations for applicants with disabilities may be provided upon request.