Senior Project Support Associate (Maternity Cover)

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM's mission is to promote humane and orderly migration for the benefit of all, saving lives and protecting people on the move. The organization drives solutions to displacement and facilitates pathways for regular migration while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. The organization operates in numerous countries worldwide, focusing on various aspects of migration and displacement.

Job Overview:
The Senior Project Support Associate will play a crucial role in supporting the implementation of project activities in the Western and Central Africa (WCA) region. This position involves assisting in the planning, coordination, implementation, and monitoring of project activities, as well as collecting, analyzing, and presenting project-related data and information. The role requires collaboration with Country Offices (COs) to ensure effective project management and adherence to established procedures. The Senior Project Support Associate will also be responsible for maintaining project documentation, tracking project progress, and providing administrative support during review processes. This position is vital for ensuring that IOM's projects are executed efficiently and effectively, contributing to the organization's overall mission of promoting humane migration.

Duties and Responsibilities:

• Assist in the planning, coordination, implementation, and monitoring of project activities in the region.
• Circulate information on new Calls for Proposals and/or funding opportunities to Country Offices and maintain records of dissemination and follow-up actions.
• Provide administrative support during the review and endorsement processes by checking completeness, required documentation, and correct routing; track Country Office submissions and follow-up to facilitate timely processing in IOM internal systems, including PRIMA, in line with established procedures.
• Compile, summarize, analyze, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
• Maintain regional project pipeline and implementation tracking tools and carry out timely updates of trackers and key documents in the Regional Office Dakar SharePoint.
• Monitor project burn-rates and implementation progress in the region and flag any issues to the supervisor for follow-up.
• Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures. Report any project non-compliance issues to the supervisor.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
• Support the organization of meetings, webinars, workshops, and trainings related to project implementation and use of PRIMA, including preparation of materials and logistical arrangements. 1
• Respond to complex information requests and inquiries; set up and maintain files/records. 1
• Participate in meetings and conferences; maintain effective liaison and coordination with relevant partners, donors, and other stakeholders as needed. 1
• Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects. 1
• Perform other related duties as assigned.

Required Qualifications:
Candidates must possess a high school diploma with six years of relevant experience, or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with four years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. Candidates should have experience working in an international organization or familiarity with the UN system, demonstrated experience in project implementation, monitoring, reporting, and compliance functions, and experience in maintaining project documentation, trackers, and knowledge management tools. Familiarity with Results-Based Management and project cycle processes in a support of administrative capacity is an advantage.

Educational Background:
The educational background required for this position includes either a high school diploma with six years of relevant experience or a Bachelor’s degree in a relevant field such as Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields. The degree must be from an accredited academic institution, as recognized by the UNESCO World Higher Education Database.

Experience:
The position requires candidates to have a minimum of four years of relevant professional experience if they hold a Bachelor’s degree, or six years of relevant experience if they possess a high school diploma. Experience working in an international organization or familiarity with the UN system is essential. Candidates should also have demonstrated experience in project implementation, monitoring, reporting, and compliance functions, as well as experience in maintaining project documentation and knowledge management tools.

Languages:
All IOM staff members are required to be fluent in one of the IOM's official languages, which include English, French, and Spanish. Proficiency in the required language(s) will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Additional Notes:
The position is a maternity cover, and candidates should be aware that any offer made in relation to this vacancy notice is subject to funding confirmation. Appointment will be contingent upon certification that the candidate is medically fit for appointment, as well as meeting any residency or visa requirements and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities. IOM does not charge a fee at any stage of its recruitment process and only accepts duly completed applications submitted through the IOM e-Recruitment system.