Programme Assistant

Job Posting Organization:
The International Atomic Energy Agency (IAEA) is an international organization that seeks to promote the peaceful use of nuclear energy and to inhibit its use for any military purpose, including nuclear weapons. Established in 1957, the IAEA has a mission to enhance global peace and security" style="border-bottom: 1px dotted #007bff !important;">security through the promotion of nuclear science and technology. The organization operates in over 170 countries and has its headquarters in Vienna, Austria. The IAEA employs a diverse workforce of approximately 2,500 staff members from various countries, reflecting its commitment to diversity and inclusion in the workplace. The organization is involved in various programs aimed at addressing global challenges such as food security, health, and environmental protection through nuclear techniques.

Job Overview:
The Programme Assistant position is crucial for providing administrative support to the Department of Nuclear Sciences and Applications at the IAEA. This role involves assisting in the organization of conferences, workshops, and meetings, as well as managing the administrative arrangements within the Section. The Programme Assistant will work closely with the Section Head and other professional staff to ensure that all logistical and administrative tasks are executed efficiently. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously. The Programme Assistant will also play a key role in maintaining communication with participants and ensuring that all necessary arrangements for events are in place. This includes coordinating travel for staff members, preparing documentation, and managing correspondence related to the Subprogramme's activities.

Duties and Responsibilities:
The Programme Assistant will be responsible for a variety of tasks, including but not limited to: assisting in the organization of conferences, workshops, and seminars by coordinating logistics and travel arrangements; providing administrative support for coordinated research projects, including maintaining financial plans and updating expenditure statuses; managing the overall administration of the Section's office, including procurement and supplies; proofreading technical documents and publications; maintaining and updating the Subprogramme's contact lists and databases; drafting correspondence and preparing meeting minutes; and performing other related duties as required by the Section Head. The role requires strong organizational skills and the ability to work collaboratively with team members and external stakeholders.

Required Qualifications:
Candidates must have completed secondary education and possess a minimum of five years of general office support experience, with some experience in an international environment being preferred. Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint) is essential, along with the ability to maintain confidentiality and act with discretion. The ideal candidate should also have the capability to provide training and guidance to newly recruited office support staff, ensuring they are well-versed in administrative practices and procedures. Strong communication skills, both oral and written, are necessary for effective interaction with colleagues and external partners.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. Additional qualifications or certifications in office administration or related fields may be advantageous but are not mandatory. Candidates with higher education degrees may also be considered favorably, especially if they have relevant experience in administrative roles within international organizations.

Experience:
The position requires a minimum of five years of general office support experience. Candidates should have a proven track record of working in administrative roles, preferably within an international or multicultural environment. Experience in managing logistics for events, coordinating travel, and providing administrative support for research projects will be highly regarded. Familiarity with the operations of international organizations, particularly in the context of nuclear science and technology, will be beneficial.

Languages:
A strong command of English, both oral and written, is mandatory for this position. Knowledge of other official IAEA languages, such as Arabic, Chinese, French, Russian, and Spanish, is considered an asset and may enhance a candidate's application. The ability to communicate effectively in multiple languages will be advantageous in this role, given the international nature of the IAEA's work.

Additional Notes:
The IAEA offers an attractive remuneration package, including a tax-free annual net base salary starting at EUR 59,439, subject to mandatory deductions for pension contributions and health insurance. Employees are entitled to six weeks of annual vacation, a pension plan, and health insurance. The recruitment process is conducted on a local basis, and applicants should be aware that IAEA staff members are international civil servants and must adhere to the organization's ethical standards. The IAEA is committed to gender equality and diversity in the workplace, and candidates will be evaluated based on their qualifications and experience without discrimination. The appointment is subject to a satisfactory medical report, and staff members may be assigned to any location as needed.