Programme Assistant G5 FT

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child and offers diverse opportunities for professional and personal development, fostering a culture of belonging and growth. UNICEF employs a large workforce dedicated to its mission, providing an attractive compensation and benefits package.

Job Overview:
As a Programme Assistant under the supervision of the Programme Specialist (Planning, Monitoring & Evaluation), you will play a crucial role in supporting the Polio Eradication Programme at Headquarters. This position involves providing administrative, procedural, and operational support across multiple workstreams and teams, including collaboration with colleagues in Nairobi and New York. The Programme Assistant will be responsible for a variety of tasks, including administrative support, travel and event coordination, consultancy and contract administration, financial and budget support, and cross-functional support to ensure efficient team operations. Your contributions will directly impact the effectiveness of the programme and help UNICEF achieve its goals in eradicating polio.

Duties and Responsibilities:

• Administrative and Office Support: Assist with correspondence, presentations, research, meeting scheduling, calendar management, minute taking, records management, office supplies and equipment, and general office administration.
• Travel and Event Coordination: Coordinate travel arrangements, including travel authorizations, itineraries, visas, security" style="border-bottom: 1px dotted #007bff !important;">security and medical clearances, accommodation and transportation, and provide logistical support for meetings, conferences, capacity development activities, and official visits.
• Consultancy and Contract Administration: Facilitate consultant, vendor, and partner contracting processes, prepare and process documentation, upload Terms of Reference (TORs) in VISION, and support consultancy assessments in coordination with operations colleagues.
• Financial and Budget Support: Process invoices, maintain financial records, monitor commitments and expenditures, and support Annual Work Plan (AWP) budget preparation and monitoring.
• Programme Support: Maintain programme records and monitoring documents, process programme transactions in VISION, ensure programme coding aligns with AWPs, support programme implementation and financial monitoring, and maintain records for the Polio Eradication Programme workstreams.
• Cross-Functional Support: Provide administrative and operational support across programme workstreams and undertake additional tasks to ensure efficient team operations.

Required Qualifications:

• Education: Completion of secondary education is required.
• Work Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required.
• Skills: Demonstrated skills in project management, collaboration, problem-solving, and digital dexterity. Good knowledge of IT tools including Microsoft Word, Excel, PowerPoint, ERP (VISION), and SharePoint is required.
• Language Requirements: Knowledge of English language at a Proficient/Fluent level is required. Desirable qualifications include knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language, and supplemental technical or university courses related to the work of the organization.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. Additional qualifications such as technical or university courses related to the work of the organization are considered an asset and may enhance the candidate's profile.

Experience:
Candidates must have a minimum of five years of progressively responsible administrative or clerical work experience. Relevant experience in facilitating the processing of contracts for consultants, vendors, and external partners is desirable. Experience in arranging travel using online booking tools and providing administrative support in a fast-paced, multi-team environment is also beneficial.

Languages:
Proficient/Fluent knowledge of English is mandatory. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is considered a valuable asset.

Additional Notes:
This position is full-time and involves collaboration with colleagues across multiple locations, encouraging flexible working hours to accommodate different time zones while prioritizing staff wellbeing. UNICEF promotes an inclusive and diverse workforce and encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities. The organization offers a wide range of benefits, including paid parental leave, breastfeeding breaks, and reasonable accommodations for persons with disabilities. UNICEF has a zero-tolerance policy on conduct incompatible with its aims and objectives, including discrimination and abuse. All selected candidates will undergo rigorous reference and background checks, and appointments are subject to medical clearance.