Safeguards Coordination Associate

Job Posting Organization:
The International Atomic Energy Agency (IAEA) is an international organization that was established in 195

• It is headquartered in Vienna, Austria, and operates in over 180 countries. The IAEA's mission is to promote the peaceful use of nuclear energy and to prevent the proliferation of nuclear weapons. The organization employs a diverse workforce of approximately 2,500 staff members, including scientists, engineers, and administrative professionals, who work collaboratively to achieve its goals. The IAEA plays a crucial role in global nuclear safety and security" style="border-bottom: 1px dotted #007bff !important;">security, providing guidance and support to member states in the implementation of nuclear safeguards and safety measures.

Job Overview:
The Safeguards Coordination Associate position is integral to the IAEA's Department of Safeguards, which functions as the world's nuclear inspectorate. This role involves serving as the primary point of contact for communication and administrative support related to the IAEA/European Commission Liaison Committee. The Associate will coordinate both internal IAEA processes and bilateral engagements, facilitating the production of essential documents such as Subsidiary Arrangements and Facility Attachments. The position requires organizing regular meetings, maintaining an online library of documents, and ensuring effective communication with various stakeholders, including the Director General’s Office and European Commission representatives. The Associate will also be responsible for compiling and analyzing classified data, drafting official correspondence, and maintaining compliance with radiation monitoring requirements. This role demands a proactive approach to problem-solving and the ability to manage multiple tasks efficiently while ensuring high standards of accuracy and confidentiality.

Duties and Responsibilities:
The Safeguards Coordination Associate will undertake a variety of duties, including but not limited to: facilitating the coordination and organization of information for IAEA and European Commission reviews; ensuring effective liaison with internal and external stakeholders; organizing IAEA/EC meetings, including managing logistics and documentation; taking and preparing minutes of meetings; compiling and processing classified data; analyzing advance notifications related to nuclear material; drafting official correspondence; preparing and overseeing the review of State Subsidiary Arrangements; maintaining divisional radiation protection records; and providing support to colleagues as needed. The role requires a strong focus on detail, the ability to manage sensitive information, and a commitment to upholding the IAEA's standards of integrity and professionalism.

Required Qualifications:
Candidates must have completed secondary education and possess a minimum of six years of relevant working experience in an administrative support role. This experience should include organizing meetings, coordinating documentation, drafting correspondence and minutes, and working with databases. Proven knowledge of radiation safety administrative procedures and familiarity with EURATOM regulations are considered assets. Additionally, candidates should demonstrate a solid understanding of document management systems and procedures, particularly in handling confidential and sensitive information. Proficiency in MS Office applications (Word, Excel, PowerPoint, Visio, Project Manager) is essential, along with a strong command of English, both oral and written. Knowledge of other official IAEA languages such as Arabic, Chinese, French, Russian, and Spanish is advantageous.

Educational Background:
The position requires candidates to have completed secondary education. While higher education is not explicitly stated as a requirement, it may be beneficial for candidates to possess additional qualifications or certifications relevant to administrative support or nuclear safeguards.

Experience:
The role necessitates a minimum of six years of relevant working experience in an administrative support capacity. Candidates should have a proven track record of organizing meetings, coordinating documentation, drafting correspondence, and managing databases. Experience in the nuclear sector or familiarity with safeguards-related processes will be considered an asset, enhancing the candidate's suitability for the position.

Languages:
A strong command of English is mandatory for this position, as it is the primary working language of the IAEA. Knowledge of other official IAEA languages, including Arabic, Chinese, French, Russian, and Spanish, is considered an asset and may provide candidates with a competitive advantage in the selection process.

Additional Notes:
The IAEA offers an attractive remuneration package, including a tax-free annual net base salary starting at EUR 68,788, subject to mandatory deductions for pension contributions and health insurance. Employees are entitled to six weeks of annual vacation, a pension plan, and health insurance. The recruitment process is conducted on a local basis only, and applicants should be aware that IAEA staff members are international civil servants who may not accept instructions from any other authority. The IAEA is committed to gender equality and promoting a diverse workforce, ensuring that recruitment is conducted without any unfair treatment or arbitrary distinctions. The evaluation process will include an assessment exercise and a competency-based interview, and candidates may be subject to reference and background checks. Appointment is contingent upon a satisfactory medical report, and staff members may be assigned to any location.