Finance Associate G6

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. WFP is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. The organization operates globally, with a workforce that is diverse, skilled, and high-performing, dedicated to the mission of saving and changing lives. WFP has received the Nobel Peace Prize in 2020, highlighting its significant contributions to humanitarian efforts worldwide. The organization invests in the personal and professional development of its employees through various training and mentorship programs, fostering a healthy and inclusive work environment. WFP's values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, which guide its operations and interactions with partners and communities.

Job Overview:
The Finance Associate position at WFP is crucial for coordinating and providing finance, budget, and administration support services. The role involves recording and interpreting financial and budgetary information to ensure the efficient functioning of support services and to inform decision-making processes. The job holder is expected to demonstrate responsibility and initiative, responding independently to queries with general guidance. They will manage resources and coach a team of support staff, ensuring compliance with WFP financial policies and procedures. The position requires a proactive approach to monitoring financial health, optimizing cash usage, and ensuring timely processing of payments and financial transactions. The Finance Associate will also contribute to budget preparation and monitoring, ensuring that future funding requirements are met and that financial services are delivered consistently and to the required standards.

Duties and Responsibilities:

• Provide procedural and technical support to staff in finance and budget areas, ensuring compliance with WFP financial policies, rules, and regulations.
• Assist in the development and implementation of financial policies and procedures, and establish proper accounting systems and cash controls.
• Monitor daily cash positions to optimize surplus cash usage and maximize investment returns.
• Oversee the centralized registry system to ensure timely processing of payments to internal staff and external suppliers.
• Contribute to budget preparation, implementation, and monitoring, ensuring relevant future funding requirements are met.
• Coordinate with other teams to ensure efficient performance of financial and administrative services.
• Monitor account balances and process financial transactions accurately to avoid overdrafts.
• Analyze general ledger accounts to initiate corrective actions as needed.
• Compile data from WFP databases to assist in generating and analyzing monthly financial reports. 1
• Allocate tasks to support staff, providing guidance and on-the-job training in financial resource management. 1
• Remain on standby and follow emergency preparedness practices to meet immediate service requirements.

Required Qualifications:
Candidates must have a post-secondary certificate in a related functional area and completion of secondary school education. They should possess strong knowledge of financial policies and procedures, as well as experience in assessing financial health and compliance with local laws. The role requires proficiency in managing financial resources and working with auditors and third-party vendors. Candidates should demonstrate strong analytical skills and the ability to work collaboratively in a team environment.

Educational Background:
The educational requirements for this position include completion of secondary school education and a post-secondary certificate in a relevant functional area. This educational background is essential for understanding the financial policies, procedures, and systems that the Finance Associate will be working with.

Experience:
The position requires six or more years of progressively responsible work experience in a relevant business stream, with a focus on general administrative work. Candidates should have experience in financial management, budget monitoring, and compliance with financial regulations. Experience working with auditors and third-party vendors is also desirable, as it demonstrates the candidate's ability to navigate complex financial environments and ensure adherence to standards.

Languages:
Fluency in both oral and written communication in English and Arabic is mandatory for this position. Candidates must demonstrate a high level of proficiency (level C) in both languages, as effective communication is critical in a multicultural and diverse working environment.

Additional Notes:
This position is based in Khartoum, Sudan, and reports to the Finance Officer. The role is full-time and involves a commitment to WFP's mission and values. The organization offers an attractive compensation package, which is detailed in the Terms and Conditions section of the vacancy announcement. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. All applications must be submitted through the online recruiting system, and only shortlisted candidates will be contacted for the next stage of the recruitment process. WFP emphasizes an inclusive work environment free from discrimination and harassment.