Human Resources Assistant

Job Posting Organization:
The organization is the International Organization for Migration (IOM), which was established in 195

• IOM is dedicated to promoting humane and orderly migration for the benefit of all. The organization operates in over 150 countries and has a workforce of more than 10,000 employees. IOM's mission is to ensure that migration benefits both migrants and society, and it works to provide services and advice concerning migration to governments and migrants alike.

Job Overview:
The Human Resources Assistant will play a crucial role in managing the resources management functions within the IOM office in Tegucigalpa, Honduras. This position involves supporting recruitment processes by coordinating the publication of vacancy notices, sorting applications, arranging interviews, and preparing necessary documentation. The assistant will also handle pre-employment activities, including the preparation of Entry on Duty documentation, coordination of medical exams, and orientation sessions for new hires. Additionally, the role requires maintaining data accuracy in the organizational HR system, managing leave quotas, and supporting separation and promotion processes. The assistant will also be responsible for updating archiving systems, drafting various HR-related documents, and responding to inquiries regarding HR policies and procedures.

Duties and Responsibilities:

• Support recruitment processes by coordinating the publication of Vacancy Notices, sorting applications, arranging interviews and tests, and preparing documentation.
• Carry out pre-employment activities, including preparation of Entry on Duty documentation, coordination of medical exams, and orientation sessions.
• Perform assigned roles in the HR system, ensuring data consistency and accuracy.
• Act as Timekeeper, maintaining and reconciling leave quotas and generating leave-related reports.
• Support separation, classification, reclassification, and promotion processes by collecting documentation and coordinating with relevant units.
• Update and maintain electronic and physical archiving systems, including personnel and recruitment files.
• Draft certificates of employment, notices, letters, and reports.
• Organize meetings and training activities, handling logistical arrangements.
• Respond to general inquiries regarding HR policies and procedures. 1
• Perform other related duties as assigned.

Required Qualifications:

• High School diploma with four years of relevant experience; or a Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field with two years of relevant professional experience.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to organize paperwork methodically.
• Discreet, detail-oriented, client-focused, patient, and willing to learn.
• Prior work experience with international humanitarian organizations or government institutions in a multicultural setting is an advantage.

Educational Background:
Candidates must possess either a High School diploma with four years of relevant experience or a Bachelor’s degree in a relevant field such as Human Resources, Business Administration, or Psychology, along with two years of professional experience in a related area.

Experience:
The position requires candidates to have a minimum of two years of relevant professional experience if they hold a Bachelor’s degree, or four years of experience with a High School diploma. Experience in international humanitarian organizations or government institutions is preferred, particularly in a multicultural environment. Proficiency in Microsoft Office applications is essential, and familiarity with the Wave system is a distinct advantage.

Languages:
Fluency in Spanish is mandatory for this position, both oral and written. A working knowledge of English is desirable, as IOM's official languages include English, French, and Spanish. Staff members are expected to be fluent in one of these languages, and proficiency in another official language is highly desirable.

Additional Notes:
The position is based in Tegucigalpa, Honduras, and does not specify a deadline for applications. It is important to note that the role may involve full-time responsibilities, and candidates should be prepared for the demands of working within an international organization. Compensation and benefits details are not provided in the job description.