(Senior) Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is a global organization established in 1944 with the mission to promote international monetary cooperation, facilitate balanced growth of international trade, and provide resources to member countries in need. The IMF has a diverse workforce of over 2,700 employees from around the world, operating in 190 member countries. The organization plays a crucial role in maintaining global economic stability and providing financial assistance to countries facing economic difficulties.

Job Overview:
The (Senior) coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator position within the Middle East and Central Asia Department (MCD) at the IMF is designed for a highly organized and proactive individual who will provide essential administrative and operational support to the Front Office. The selected candidate will be responsible for assisting at least two Deputy Directors and other senior staff members, ensuring the smooth execution of core Front Office functions. This role is critical in maintaining the efficiency of operations within the department and requires the ability to manage competing priorities in a fast-paced environment. The coordinator will also serve as a backup to the Director’s Coordinator and other Front Office coordinators as needed, highlighting the importance of flexibility and teamwork in this position.

Duties and Responsibilities:
The duties and responsibilities of the (Senior) Administrative Coordinator include coordinating Front Office administrative workflows, managing senior managers’ calendars, meetings, mission travel, and deadlines. The coordinator will jointly manage the MCD Review Inbox with other Front Office coordinators, ensuring timely routing of documents and requests. Additionally, the role involves supporting MCD-wide Policy Group coordination, assisting with action items, meetings, events, and papers throughout the review and publication process. The coordinator will also be responsible for managing logistics for Spring and Annual Meetings, drafting and proofreading documents, providing guidance on administrative processes, and mentoring junior administrative staff. The ability to anticipate routine issues, improve work processes, and provide backup support to Front Office coordinators is also essential.

Required Qualifications:
Candidates must possess strong collaboration, communication, and interpersonal skills, enabling them to work effectively with senior staff and departmental colleagues. Excellent organizational skills and attention to detail are crucial, along with the ability to manage multiple priorities efficiently. The role requires sound judgment, initiative, discretion, and the ability to work independently within established procedures. Familiarity with Fund policies, procedures, systems, and collaboration tools is also necessary. Flexibility to work occasional overtime on short notice to support business needs is expected.

Educational Background:
The educational background required for this position typically includes the completion of a high school diploma or equivalent. This educational development should be supplemented by a minimum of six (6) years of relevant experience, with external candidates needing to have at least two (2) of those years in a lead role. Candidates must also have passed the IMF Office Assistant Exam to be considered for this position.

Experience:
The position requires a minimum of six (6) years of relevant experience, with at least two (2) years in a lead role for external candidates. This experience should demonstrate strong administrative expertise and familiarity with the IMF's policies and procedures, as well as the ability to work effectively in a collaborative environment.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential given the international nature of the IMF and the requirement to communicate effectively with senior staff and colleagues. Additional language skills may be considered an asset but are not explicitly stated as necessary for this role.

Additional Notes:
The position is open only to candidates currently residing in the Washington DC metro area. A regular staff member selected for this vacancy will maintain their open-ended status, while contractual employees will be offered a Term staff appointment. Staff members on a term appointment may receive an extension provided their current term has not already been extended. The IMF is committed to non-discrimination in employment and welcomes requests for reasonable accommodations for disabilities during the selection process.