Procurement Assistant

Job Posting Organization:
The position is located within the Procurement Unit of the Mission Support Component of the Office of the Special Envoy for Syria (OSESGY). This organization is dedicated to supporting the mission's objectives through effective procurement practices. The organization operates with a focus on delivering timely and efficient procurement services to facilitate the mission's operations. It aims to ensure that all procurement activities are conducted in accordance with established policies and procedures, thereby contributing to the overall success of the mission's mandate.

Job Overview:
The Procurement Assistant plays a crucial role in the effective management and delivery of procurement services required by the mission. The incumbent will assist in the procurement of goods and services, ensuring that all activities are carried out in an efficient, economical, and timely manner. The position requires a proactive approach to managing procurement requests, maintaining communication with suppliers, and ensuring compliance with procurement policies. The Procurement Assistant will work closely with Procurement Officers to support the acquisition of a wide variety of goods and services, contributing to the mission's operational success. This role demands a high level of professionalism, attention to detail, and the ability to work collaboratively within a team environment. The incumbent will also be responsible for maintaining accurate records and databases related to procurement activities, ensuring that all documentation is complete and up-to-date.

Duties and Responsibilities:
The duties and responsibilities of the Procurement Assistant include providing procurement, logistical, and administrative support to Procurement Officers, reviewing and prioritizing purchasing requests, monitoring the status of requisitions, and maintaining contact with suppliers to ensure timely delivery of goods and services. The incumbent will produce tender documents, prepare abstracts of offers, finalize purchase orders and contracts, and assist in more complex purchasing operations. Additionally, the Procurement Assistant will maintain relevant internal databases, research and present information on suppliers, draft routine correspondence, and perform other duties as assigned. The role requires a thorough understanding of procurement processes and the ability to apply good judgment in various situations.

Required Qualifications:
The position requires a high school diploma or equivalent, along with a certificate of completion of CIPS Procurement at level

• Candidates must possess at least five years of progressively responsible experience in procurement or related areas, with a reduction to three years for those holding a first-level university degree or higher. Experience within the United Nations common system and familiarity with procurement-related matters is desirable. Candidates should also have experience working with an ERP system such as SAP (UMOJA) and knowledge of the Financial Regulations and Rules of the United Nations or similar organizations.

Educational Background:
A high school diploma or equivalent is required for this position. Additionally, candidates must have completed a CIPS Procurement certificate at level 4, which demonstrates a foundational understanding of procurement principles and practices. This educational background is essential for effectively carrying out the responsibilities of the Procurement Assistant role.

Experience:
Candidates must have at least five years of progressively responsible experience in procurement, administrative services, or a related area. This experience should include a demonstrated ability to manage procurement processes effectively. For candidates with a first-level university degree or higher, the minimum required experience is reduced to three years. Experience within the United Nations common system, particularly in handling procurement-related matters, is highly desirable. Furthermore, candidates should have experience providing procurement assistance in or to a UN field operation, which would enhance their understanding of the unique challenges faced in such environments.

Languages:
For this position, proficiency in English and Arabic is required, as these are the working languages of the United Nations Secretariat for this job opening. Knowledge of French is also beneficial, as it is one of the official working languages of the UN. Candidates should consult the UN Language Framework for details on the minimum required level for each language skill.

Additional Notes:
The position is based in Amman, Jordan, and is expected to be a full-time role. The incumbent will work closely with a team of Procurement Officers and will be responsible for various procurement-related tasks. The role may involve interactions with international suppliers and stakeholders, emphasizing the importance of effective communication and collaboration. The organization is committed to gender equality and encourages applications from qualified women and men.