Associate Administrative Officer

Job Posting Organization:
The United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNRWA) was established by the United Nations General Assembly in 194

• Its primary mission is to provide assistance and protection to approximately 5.8 million registered Palestine refugees across Jordan, Lebanon, Syria, the West Bank, and the Gaza Strip. UNRWA aims to help these refugees achieve their full potential in human development while awaiting a just resolution to their situation. The agency operates the largest UN operation in the Middle East, employing over 30,000 staff members and relying almost entirely on voluntary contributions for funding. UNRWA offers a range of services, including education, healthcare, relief and social services, camp infrastructure improvement, microfinance, and emergency assistance. The organization is dedicated to making a tangible difference in the lives of one of the world's most vulnerable communities, and it encourages individuals who are passionate about humanitarian work to apply for positions within the agency.

Job Overview:
The Associate Administrative Officer plays a crucial role in supporting the administrative management and human resources functions of UNRWA. This position involves coordinating various actions and processes related to staff management, personnel records, and employment details. The incumbent will be responsible for processing requests for employment and payment of daily paid staff, ensuring compliance with human resource policies, and facilitating onboarding and separation processes for staff members. Additionally, the Associate Administrative Officer will manage the operational budget and project budget estimates, monitor expenditures, and prepare financial reports. The role also includes overseeing procurement activities, maintaining inventory records, and ensuring the efficient functioning of the department. The incumbent will compile and analyze statistical data related to departmental activities, organize meetings and workshops, and manage a team of administrative and general services assistants. This position requires strong leadership skills, effective communication, and the ability to cope with pressure and setbacks while driving results.

Duties and Responsibilities:
The duties and responsibilities of the Associate Administrative Officer include:

• Coordinating human resources and administrative management processes, including staff management, personnel records, and attendance records.
• Processing requests for employment and payment of daily paid staff, and coordinating with the Human Resources Office on recruitment processes.
• Managing the office operational budget and project budget estimates, monitoring expenditures, and preparing financial reports.
• Overseeing procurement activities, including tendering, quotations, and purchasing orders, while maintaining inventory records.
• Conducting regular inspections of physical facilities and ensuring compliance with safety standards.
• Compiling and analyzing statistical data related to departmental activities and preparing operational reports.
• Organizing meetings, workshops, and other events as required.
• Leading and supervising a team of administrative and general services assistants, providing guidance and ensuring efficient completion of tasks.
• Establishing guarding schedules to secure the safety of the Agency’s premises. 1
• Performing other duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess a first university degree from an accredited educational institution in business administration, finance, procurement, or a related field. Additionally, candidates are required to have at least three years of experience in administrative work, human resources, and/or office management. It is essential for applicants to specify their current location and any outside activities or political affiliations that could influence their ability to perform their duties with UNRWA. The agency emphasizes the importance of providing accurate and complete information during the application process, as misrepresentation can lead to disqualification or termination of appointment.

Educational Background:
The educational background required for the Associate Administrative Officer position includes a first university degree from an accredited institution in fields such as business administration, finance, procurement, or related areas. This educational foundation is crucial for understanding the complexities of administrative and financial management within the context of UNRWA's operations.

Experience:
Candidates must have a minimum of three years of relevant experience in administrative work, human resources, and/or office management. This experience should demonstrate the candidate's ability to manage various administrative functions effectively and to lead a team of staff members. Additionally, candidates should indicate any involvement in outside activities that may relate to their professional qualifications.

Languages:
For this position, proficiency in English and Arabic is required. According to the UN Language Framework, candidates must demonstrate a minimum level of proficiency in reading, writing, listening, and speaking in both languages. English and Arabic are the working languages of the United Nations Secretariat, and candidates must meet the specified language requirements to be considered for the role.

Additional Notes:
The contract type for this position is a Fixed Term Appointment for one year, with a one-year probation period and the possibility of extension based on satisfactory performance and the availability of funds. The position is classified at Grade 13, with a monthly basic salary of JD 843.50, which may be subject to a reduced work schedule. Additional benefits include a monthly Provident Fund contribution, compulsory medical insurance, 30 days of annual leave, and allowances for dependents if applicable. The position is open to internal candidates only, and applicants must reside in Jordan and be within commuting distance of the duty station. The agency will not cover relocation costs, and preference will be given to registered Palestine refugees and candidates from underrepresented genders to promote gender parity within the workforce. UNRWA is committed to creating a diverse and inclusive environment, and reasonable accommodations may be provided for applicants with disabilities.