Senior Staff Assistant

Job Posting Organization:
The Economic Commission for Latin America and the Caribbean (ECLAC) is one of the five regional commissions of the United Nations, established in 194

• Its mission is to contribute to the economic and social development of the region by designing, monitoring, and evaluating public policies. ECLAC provides advisory services, expertise, and training to governments, and supports regional and international cooperation and coordination activities. The organization operates across various countries in Latin America and the Caribbean, focusing on enhancing the region's development through research, policy analysis, and capacity-building initiatives. ECLAC is committed to promoting sustainable development and addressing social inequalities in the region. For more information, visit their website at www.eclac.org.

Job Overview:
The Senior Staff Assistant position is crucial for supporting the Executive Secretary of ECLAC. The role involves a wide range of administrative and supervisory tasks, ensuring that the Executive Secretary's office operates efficiently. The Staff Assistant will be responsible for managing correspondence, supervising general service staff, and maintaining records. This position requires a high level of discretion and professionalism, as the Staff Assistant will handle confidential information and interact with high-level officials. The role also includes making travel arrangements, managing schedules, and coordinating with various divisions within ECLAC. The ideal candidate will demonstrate strong organizational skills, the ability to work under pressure, and a commitment to the principles of the United Nations.

Duties and Responsibilities:
The duties and responsibilities of the Senior Staff Assistant include: providing guidance and training to other staff members; managing correspondence and communications for the Executive Secretary; proofreading and ensuring the accuracy of documents; handling complex information requests; maintaining the Executive Secretary's schedule and travel arrangements; managing attendance records; keeping office files organized; coordinating with internal teams and divisions; attending meetings and assisting with data collection and analysis; preparing presentations and reports; and performing other administrative duties as required. The Staff Assistant will also be responsible for identifying and resolving issues that arise in the office and ensuring that all tasks are completed efficiently and effectively.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. For positions in the General Service category, it is essential to indicate relevant information confirming completion of high school in the Applicant Profile. Additionally, candidates should have at least ten years of experience in administrative services, finance, accounting, audit, human resources, or a related area. This requirement is reduced to eight years for candidates with a first-level university degree or higher. Relevant experience in protocol matters and working with high-level officials is also required, along with experience in the principal/executive office of an international or governmental organization being desirable.

Educational Background:
The educational background required for this position is a high school diploma or equivalent. Candidates must clearly indicate their educational qualifications in their application, particularly for positions within the General Service category. While a higher education degree is not mandatory, it can reduce the required years of experience for applicants.

Experience:
The position requires a minimum of ten years of relevant experience in administrative services, finance, accounting, audit, human resources, or a related field. For candidates with a first-level university degree or higher, the minimum experience requirement is reduced to eight years. Experience in protocol matters and working with high-level officials is essential, while experience in the principal/executive office of an international or governmental organization is considered desirable. Additionally, having at least one year of experience in data analytics or a related area is also desirable.

Languages:
For this position, proficiency in English and Spanish is required, as these are the working languages of the United Nations Secretariat. Candidates should also have a good command of either French, Chinese (Mandarin), Arabic, or Russian, which is considered desirable. The language proficiency levels must meet the minimum requirements set by the UN Language Framework, which can be consulted for further details.

Additional Notes:
The position is a full-time role located in Santiago, Chile. It is essential for candidates to be aware of the organizational culture and values of the United Nations, particularly regarding gender equality and the importance of diverse representation in the workplace. The role may involve occasional travel and participation in meetings both locally and internationally. Compensation and benefits will be in accordance with the United Nations policies and regulations.