Facilities Manager

Job Posting Organization:
The International Rescue Committee (IRC) is a prominent international humanitarian non-governmental organization (INGO) that was founded in 1933 at the behest of Albert Einstein. The organization is dedicated to responding to the world's most severe humanitarian crises, providing assistance to individuals affected by conflict and disaster. With operations in over 40 countries and 29 cities across the United States, the IRC aims to restore health, safety, education, economic wellbeing, and empowerment to those devastated by such crises. The IRC employs a diverse workforce committed to delivering impactful solutions that restore dignity and hope to millions of people worldwide. The organization prides itself on being a force for humanity, and it actively seeks passionate change-makers to join its mission of creating a better future for those in need.

Job Overview:
The Facilities Manager will play a crucial role in overseeing the daily operations, maintenance, and strategic management of the IRC’s New York Headquarters. This position is vital for ensuring that the workplace is safe, efficient, and well-maintained. The Facilities Manager will be responsible for managing vendors, budgets, and cross-functional partnerships to achieve these goals. The ideal candidate will possess a strong background in facilities or property management, demonstrating leadership capabilities and a proactive approach to problem-solving. The role requires a results-driven individual who can effectively manage multiple priorities in a fast-paced environment while ensuring compliance with safety regulations and company policies. The Facilities Manager will also support business continuity planning and emergency response activities, making this position integral to the overall functioning of the organization.

Duties and Responsibilities:
The Facilities Manager will have a comprehensive set of responsibilities that include overseeing daily operations and maintenance of the New York headquarters office. This involves coordinating and scheduling routine maintenance, inspections, and repairs with various vendors and service providers. The manager will monitor and manage preventive and corrective maintenance programs to uphold the highest quality standards. Regular building inspections will be conducted, and the manager will lead site incident investigations using structured problem-solving techniques. Additionally, the Facilities Manager will support space planning, office moves, and workplace improvement initiatives while ensuring compliance with all applicable building requirements and safety regulations. The role also includes managing the safety and security" style="border-bottom: 1px dotted #007bff !important;">security systems for the headquarters and providing guidance and support for US field offices. Vendor and contract management is another critical aspect of the job, where the manager will oversee facility vendors, contractors, and service providers to ensure quality and compliance. Financial management duties will involve managing facilities-related budgets, processing invoices, and tracking operating expenses. The Facilities Manager will serve as the primary point of contact for all facility-related issues, coordinating timely resolutions to minimize disruptions and supporting business operations and evolving workplace needs.

Required Qualifications:
Candidates must have a minimum of 5 years of facilities or property management experience, preferably in a nonprofit, corporate, third-party, or consulting environment. Demonstrated leadership skills are essential, along with experience in managing or directing teams and vendors. Strong financial acumen is required, including skills in budget development, expense tracking, and invoice reconciliation. Excellent interpersonal and communication skills are necessary to partner effectively across various functions and seniority levels. Proficiency in MS Office Suite, Outlook, SharePoint, and Box is also required. The ability to respond to facility emergencies and manage multiple priorities in a fast-paced environment is crucial for success in this role.

Educational Background:
A Bachelor's degree in Facilities Management, Business Administration, or a related field is preferred, although equivalent work experience may be considered. Candidates with experience managing facilities for a corporate headquarters or multi-site portfolio will be given preference. Familiarity with safety regulations, building codes, and compliance requirements specific to New York is also advantageous. Professional certifications such as CFM, FMP, or equivalent are considered a plus.

Experience:
The position requires candidates to have at least 5 years of relevant experience in facilities or property management. This experience should ideally be in a nonprofit, corporate, or consulting environment, where the candidate has demonstrated their ability to manage teams and vendors effectively. A proven track record in facilities management, particularly in a corporate headquarters or multi-site portfolio, is highly desirable.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external partners. Additional language skills may be beneficial but are not explicitly required for this position.

Additional Notes:
This is a full-time in-office position based in New York. The role may require occasional lifting, standing, and movement throughout the day. The compensation for this position ranges from $78,510 to $97,095 per year, depending on various factors such as the labor market, job type, internal equity, and budget considerations. The IRC is an Equal Opportunity Employer and considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. The organization offers a comprehensive benefits package, including sick days, paid time off, medical and dental insurance, a retirement savings plan, and an Employee Assistance Program.