Finance and Administrative Coordinator I/II

Job Posting Organization:
The International Food Policy Research Institute (IFPRI) is a renowned research organization dedicated to providing evidence-based solutions to reduce poverty and end hunger and malnutrition. Established in 1975, IFPRI operates in multiple countries around the world, focusing on food policy research and development strategies. The organization employs a diverse team of professionals and collaborates with various stakeholders, including governments, NGOs, and academic institutions, to influence policy and improve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security globally.

Job Overview:
The Finance and coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator I/II position at IFPRI is a critical role within the Development Strategies and Governance Unit (DSG). This full-time position is designed for individuals who are adept at managing financial and administrative tasks that support the unit's operations. The coordinator will be responsible for a variety of functions, including the preparation of expense reports, contract drafting and monitoring, and the revision of deliverables. The role also involves maintaining financial records, managing invoices, and providing logistical support for workshops and project activities. The ideal candidate will have a strong background in finance and administration, with the ability to work collaboratively across different units to ensure the smooth execution of projects. This position requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently while adhering to deadlines. The coordinator will also play a key role in ensuring compliance with financial regulations and organizational policies, making this a vital position for the success of the unit's initiatives.

Duties and Responsibilities:
The Finance and Administrative Coordinator will have a comprehensive set of duties and responsibilities, including but not limited to:

• Project Logistical Coordination: Provide logistical support for project activities, including drafting and monitoring project subcontracts for complex divisional projects.
• Accounting Support: Prepare travel and field expense reports, file and monitor project budgets, and submit and monitor collaborator invoices.
• Data Management: Maintain various administrative databases, monitor project calendars, and ensure timely electronic filing of documents.
• Financial Reporting: Prepare periodic financial reports and invoices for donors, monitor receivables, and assist with annual audits.
• Contract Management: Close out collaborator and sub-contractor contracts after verifying all deliverables have been received.
• General Administrative Support: Assist in the preparation of budgets for proposals and projects, and perform other duties as assigned. This role requires attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment.

Required Qualifications:
For the Finance and Administrative Coordinator I level, candidates must possess a Bachelor’s degree in Accounting or Finance along with two years of relevant experience, or an associate’s degree with five years of relevant experience. For the Finance and Administrative Coordinator II level, a Bachelor’s degree in Accounting or Finance with five years of relevant experience is required, or an associate’s degree with seven years of relevant experience. Preference will be given to candidates who are intermediate or pursuing CA/CS/CWA qualifications. Knowledge of Tally software is preferable, and candidates must demonstrate proficiency with MS Office applications, particularly Word, Outlook, Excel, and PowerPoint. Strong analytical skills and the ability to work productively in a multicultural team environment are essential, along with excellent oral and written communication skills.

Educational Background:
Candidates applying for the Finance and Administrative Coordinator position must have a Bachelor’s degree in Accounting or Finance. Alternatively, an associate’s degree in a related field may be acceptable if accompanied by sufficient relevant work experience. Additional qualifications such as CA, CS, or CWA are preferred, indicating a higher level of expertise in finance and accounting practices.

Experience:
The level of experience required for this position varies based on the specific role. For the Finance and Administrative Coordinator I position, a minimum of two years of relevant experience is required, while the II position necessitates five years of relevant experience. Candidates with an associate’s degree must have five to seven years of relevant experience, respectively. Experience in a fast-paced work environment and familiarity with financial management processes are crucial for success in this role.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of the organization and the need for effective communication. Additional language skills may be beneficial, particularly in languages relevant to the regions where IFPRI operates.

Additional Notes:
This position is a full-time role with a one-year renewable contract based in New Delhi, India. Candidates must have work authorization to work in India. The role may involve physical demands such as sitting for extended periods and lifting light weights. The work environment is dynamic, requiring close visual acuity for tasks such as data analysis and extensive reading.