Senior Meetings Services Assistant

Job Posting Organization:
The United Nations Office at Nairobi (UNON) serves as the UN headquarters in Africa and plays a crucial role in supporting the implementation of various UN programs, including the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat). Established to facilitate the UN's operations in the region, UNON provides essential administrative, security" style="border-bottom: 1px dotted #007bff !important;">security, conference, and information services to various UN offices in Kenya and globally. The organization is committed to promoting international cooperation and sustainable development, and it operates with a diverse workforce dedicated to these goals.

Job Overview:
The Senior Meetings Services Assistant position is integral to the Meetings Management Unit within the Planning and coordination-section" style="border-bottom: 1px dotted #007bff !important;">Coordination Section of the Division of Conference Services at UNON. This role involves a range of responsibilities focused on the planning and servicing of meetings and conferences. The incumbent will work under the direct supervision of the Chief of the Meetings Management Unit, ensuring that all logistical arrangements are made for the efficient conduct of meetings. The position requires a proactive approach to problem-solving and the ability to lead projects aimed at enhancing the efficiency of conference services. The Senior Meetings Services Assistant will also be responsible for coordinating with various stakeholders, including senior officers and host countries, to ensure that all requirements for meetings are met and that services are delivered effectively.

Duties and Responsibilities:
The Senior Meetings Services Assistant will undertake a variety of duties, including but not limited to: reviewing resolutions and decisions from intergovernmental meetings to prepare draft calendars of conferences; advising secretariats on conference servicing requirements; preparing preliminary cost estimates for events; ensuring all logistical arrangements are in place for meetings; supervising staff in the meeting room; coordinating with delegations and responding to their queries; preparing seating arrangements and maintaining attendance records; and performing other related duties as required. The role demands a high level of professionalism and the ability to manage multiple tasks efficiently, ensuring that all meetings are conducted smoothly and in accordance with UN protocols.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, with additional training in conference services or related fields being desirable. Proficiency in Microsoft Office applications and database management is also preferred. The role requires a strong understanding of meeting support processes within the context of the UN's conference management framework, as well as the ability to work effectively under pressure and meet tight deadlines. A commitment to gender equality and the ability to foster productive client relationships are essential.

Educational Background:
The minimum educational requirement for this position is the completion of a high school diploma or its equivalent. Candidates with additional training in conference services or related fields will be viewed favorably. Familiarity with Microsoft Office applications and database management is also advantageous, as these skills are critical for the effective execution of the role's responsibilities.

Experience:
A minimum of ten years of work experience in meetings management within the UN System or a similar international organization is required. Candidates with a first-level university degree may have the minimum experience requirement reduced by two years. Experience in dealing with UN policies and procedures related to conferences and meeting services is highly desirable. Additionally, candidates with experience in data analytics or related areas will be considered favorably, as this skill set can enhance the effectiveness of the role.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, proficiency in English is mandatory, while knowledge of French is considered desirable. Candidates should refer to the UN Language Framework for specific language skill requirements, ensuring they meet the necessary standards for effective communication in a multilingual environment.

Additional Notes:
This position is full-time and is based in Nairobi, Kenya. The role may involve working with international teams and requires a commitment to the UN's values and principles. Compensation and benefits will be aligned with UN standards, and the organization is committed to fostering a diverse and inclusive workplace.