Data Coordinator

Job Posting Organization:
The Defence Industry, Innovation and Armaments Division (D2IA) is a key component of NATO, focusing on the rapid development and delivery of advanced and interoperable defence capabilities. Established to enhance NATO's deterrence and defence strategies, the division collaborates with various innovation ecosystems and industries across the Alliance. The organization is committed to ensuring that NATO's defence needs are met through cutting-edge technology and strategic partnerships. D2IA operates in multiple countries, leveraging a diverse workforce to achieve its mission of maintaining security" style="border-bottom: 1px dotted #007bff !important;">security and stability in the region.

Job Overview:
The Data Coordinator position is integral to the Air Section of the Defence Industry, Innovation and Armaments Division. The primary function of this role is to support the administrative and organizational activities of the Air Section, ensuring efficient handling of various tasks. The incumbent will assist the Section Head with administrative matters related to the Aviation Committee and airworthiness tasks. A significant responsibility includes the management of an airworthiness database, which involves its population, maintenance, and refinement. The Data Coordinator will also engage in knowledge management, expertise development, and project management, contributing to the overall effectiveness of the section's operations. This role requires a proactive approach to developing skills in planning, organizing, and utilizing new technologies to enhance the section's capabilities.

Duties and Responsibilities:
The Data Coordinator will be responsible for a variety of tasks, including but not limited to: maintaining relevant information for various projects, assisting with the administration of the Aviation Committee and its substructures, responding to inquiries related to airworthiness data, implementing and validating airworthiness data, establishing dashboards to support the section's work, contributing to the development of processes for airworthiness authorities, and participating in projects as requested. The role may also involve performing additional duties as assigned by the Section Head, ensuring that all tasks are completed efficiently and effectively.

Required Qualifications:
Candidates must possess a higher secondary education qualification with at least six years of post-related experience, or an upper vocational training/post-secondary degree in a relevant discipline with a minimum of three years of administrative or organizational work experience. In-depth knowledge of office management and information technology systems, particularly the Microsoft Office suite and Share Point, is essential. Additionally, candidates must demonstrate proficiency in NATO's official languages, achieving at least a V ('Advanced') level in one language and a I ('Beginner') level in the other. Experience in managing systems engineering processes and in the aviation industry is considered an advantage.

Educational Background:
The educational background required for this position includes a higher secondary education qualification or an upper vocational training/post-secondary degree in a relevant field. This educational foundation is crucial for understanding the complexities of administrative and organizational tasks within the context of NATO's operations, particularly in relation to airworthiness and aviation matters.

Experience:
The position requires a significant level of experience, specifically six years of post-related experience for candidates with a higher secondary education qualification, or three years for those with a relevant post-secondary degree. This experience should be in administrative or organizational roles, ideally within the defence or aviation sectors, to ensure familiarity with the specific challenges and requirements of the position.

Languages:
Proficiency in NATO's official languages is mandatory. Candidates must achieve a minimum of V ('Advanced') level in one language and I ('Beginner') level in the other. This linguistic capability is essential for effective communication within the organization and with external stakeholders. Additional language skills may be beneficial but are not required.

Additional Notes:
The successful applicant will be offered a definite duration contract of three years, with the possibility of transitioning to an indefinite duration contract thereafter. If the candidate is seconded from a NATO member state, a similar contract structure applies. The position is subject to NATO Civilian Personnel Regulations, and candidates must be nationals of NATO member countries. The recruitment process includes a security clearance, medical file approval, and verification of qualifications and experience. NATO emphasizes diversity and inclusion in its hiring practices and encourages applications from all member nations, particularly from women and individuals with disabilities. The organization offers flexible working arrangements and has a non-smoking policy at its headquarters.