Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution established in 199

• Its mission is to foster the transition towards open market-oriented economies and promote private and entrepreneurial initiatives in countries from Central Europe to Central Asia. The EBRD operates in over 30 countries and employs a diverse workforce of approximately 2,000 employees. The organization is committed to sustainability, equality, and digital transformation, and values diversity as one of its core principles.

Job Overview:
The Assistant position is designed to provide comprehensive administrative support to staff members, particularly in the Banking division. The role encompasses a variety of tasks aimed at facilitating smooth operations within the office. The Assistant will be responsible for managing travel arrangements, providing secretarial assistance during project preparations, and ensuring effective communication within the team. This position requires a proactive approach to problem-solving and the ability to handle multiple tasks efficiently. The Assistant will also play a crucial role in maintaining the office's organizational structure, ensuring that all necessary documentation is up-to-date and accessible. The ideal candidate will thrive in a dynamic environment and be committed to supporting the team's objectives while contributing to the overall mission of the EBRD.

Duties and Responsibilities:
The Assistant will be responsible for a wide range of duties, including but not limited to: screening telephone calls and taking messages, providing a professional front-of-house service; distributing mail and ensuring correct correspondence reaches the appropriate EBRD staff member; managing the diaries of Bankers to facilitate smooth office operations; proofreading and drafting routine business correspondence for Banker’s signature; organizing conference calls, video conferences, and meetings; making travel arrangements for business trips, including visa arrangements and preparing expense claim forms; providing administrative support in project preparation, due diligence, and monitoring; maintaining an organized filing system for easy retrieval of project documents; updating project databases; assisting in the organization of workshops and seminars; preparing presentations for meetings; and covering receptionist duties in their absence. The Assistant will also be expected to perform ad-hoc secretarial and administrative tasks as required.

Required Qualifications:
Candidates must possess higher education qualifications and demonstrate fluency in both English and Ukrainian, with excellent written and oral communication skills. Essential qualifications include prior secretarial and administrative experience, strong organizational skills, and a proactive and flexible attitude towards work. The ability to prioritize tasks, work independently, and maintain effective communication is crucial. Attention to detail, the ability to work under pressure, and the capacity to build effective working relationships in a multicultural environment are also required. Candidates should be conscientious, reliable, and possess a professional demeanor, with a strong team-oriented mindset and the ability to handle multiple assignments efficiently.

Educational Background:
The position requires candidates to have completed higher education. This educational background is essential to ensure that the Assistant can effectively manage the diverse tasks associated with the role and contribute positively to the team's objectives.

Experience:
Candidates should have relevant secretarial and administrative experience, which is essential for performing the duties of the Assistant effectively. Experience in a similar role will be beneficial, as it will provide the necessary skills and knowledge to navigate the complexities of the position and support the team efficiently.

Languages:
Fluency in English and Ukrainian is mandatory for this position, as effective communication in both languages is crucial for the role. Additional language skills may be considered an asset, enhancing the candidate's ability to interact with a diverse range of stakeholders.

Additional Notes:
The contract for this position is short-term, lasting for 23 months. The role is based in Kyiv, Ukraine, and the EBRD promotes a flexible working environment, expecting employees to attend the office 50% of their working time. The organization encourages applications from all qualified candidates, regardless of their background, and emphasizes its commitment to diversity and inclusion in the workplace. Due to the high volume of applications, the EBRD may not provide detailed feedback to candidates who are not shortlisted.