Administrative Officer

Job Posting Organization:
The position is located in the Office of the United Nations High Commissioner for Human Rights (OHCHR) Regional Hub for East and Southern Africa, which is dedicated to promoting and protecting human rights globally. The OHCHR works to ensure that human rights are respected and upheld in various regions, including East and Southern Africa. The organization aims to provide support to countries in implementing international human rights standards and to assist in the development of policies that promote human rights. The OHCHR operates in multiple countries and employs a diverse workforce committed to the mission of human rights advocacy and protection.

Job Overview:
The Administrative Officer will play a crucial role in the implementation, monitoring, and evaluation of various programs and projects within the OHCHR. This position requires a proactive approach to managing administrative functions and ensuring that all activities align with the organization's priorities and outcomes. The incumbent will be responsible for coordinating operational and administrative tasks, including payment verification, travel arrangements, and logistical planning. Additionally, the role involves supporting the recruitment process and onboarding of consultants, as well as conducting research and analysis to inform decision-making. The Administrative Officer will also prepare written outputs related to programs and projects, provide support for meetings and conferences, and participate in field missions to offer operational guidance. This position demands a high level of professionalism, teamwork, and organizational skills to effectively manage multiple priorities and contribute to the overall success of the OHCHR's initiatives.

Duties and Responsibilities:
The Administrative Officer will be responsible for a wide range of duties, including:

• Participating in the development, implementation, and evaluation of programs/projects, monitoring progress, and analyzing outcomes.
• Reviewing documents and reports to ensure alignment with organizational priorities, identifying issues, and proposing corrective actions.
• Providing operational and administrative coordination within the workstream, including verifying payment requests and managing travel arrangements.
• Supporting the recruitment process and onboarding of consultants, as well as workspace planning.
• Conducting research and analysis, preparing various written outputs such as background papers and analyses.
• Providing substantive support for meetings and conferences, including agenda preparation and document drafting.
• Participating in or leading field missions, providing operational support, and drafting mission summaries.
• Coordinating budget and funding activities, preparing related documents and reports.
• Performing other duties as required to support the OHCHR's mission and objectives.

Required Qualifications:
Candidates must possess an advanced university degree (Master’s degree or equivalent) in business administration, project/programme management, economics, or a related field. Alternatively, a first-level university degree combined with two additional years of qualifying work experience may be accepted in lieu of the advanced degree. The position requires a minimum of five years of progressively responsible experience in project planning, program management, administration, or a related area. Experience in human rights and social work is desirable, as is familiarity with results-based management.

Educational Background:
An advanced university degree (Master’s degree or equivalent) in business administration, project/programme management, economics, or a related field is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree, allowing for flexibility in educational qualifications while still ensuring that candidates have the necessary knowledge and skills for the role.

Experience:
The position requires a minimum of five years of progressively responsible experience in project planning and program management, administration, or a related area. Candidates with experience in human rights and social work will have an advantage, as will those familiar with results-based management practices. This level of experience is essential to ensure that the Administrative Officer can effectively contribute to the OHCHR's mission and handle the complexities of the role.

Languages:
English is required for this position, with a minimum proficiency level of UN Level II in reading, writing, listening, and speaking. French is also a working language of the United Nations Secretariat, and while it is not mandatory for this position, proficiency in French may be considered an asset. The ability to communicate effectively in both languages can enhance collaboration within the organization and with external partners.

Additional Notes:
The position is categorized under the National Professional Officer category, meaning candidates must be of the nationality of Ethiopia. The United Nations is committed to creating a diverse and inclusive work environment and encourages female candidates to apply. The recruitment process will adhere to the highest standards of efficiency, competence, and integrity, with a focus on geographic diversity. Reasonable accommodations may be provided for applicants with disabilities to support their participation in the recruitment process. The United Nations does not charge any fees at any stage of the recruitment process.