Archives/Records Analyst

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global monetary cooperation, secure financial stability, facilitate international trade, promote high employment and sustainable economic growth, and reduce poverty around the world. The IMF has a diverse workforce of approximately 2,700 employees from over 150 countries, working in various capacities to support its mission. The organization operates in multiple countries and has a significant presence in global economic discussions and policy-making.

Job Overview:
The Archives/Records Analyst position is situated within the Information Governance and Preservation Section of the security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">Information Security and Governance Division in the Information Technology Department at the IMF. This role is crucial for maintaining the integrity, accessibility, and security of the Fund's institutional knowledge and historical records. The analyst will work under the supervision of the Section Chief and will be responsible for delivering services and performing daily operations related to archival management. The position requires a technical focus, applying established archival techniques and procedures to ensure that the IMF's records are preserved and accessible for research and policy development. The analyst will collaborate with the Archives Team Lead and Archives Officers to facilitate access to the archives and support various archives management activities. Additionally, the role involves providing direct support and training to both internal and external researchers, ensuring the safety of the archival collection and the effective use of archival records.

Duties and Responsibilities:

• Research Request Support: The analyst will review and identify record content for protected and classified information, coordinate records retrievals and returns from offsite storage, prepare records for researcher access and review, supervise and assist onsite researchers, and digitize records for remote research.
• Collections Management: The analyst will perform basic condition assessments of archival records, identify records requiring digitization, preservation, and/or conservation, and inventory and catalog archival records.
• Archives Team Support: The analyst will assist the Archives team with various projects, initiatives, and activities, including outreach and records processing as required. This role requires meticulous management of records and archives to ensure accuracy and integrity, as well as excellent organizational skills to manage multiple tasks and projects simultaneously.

Required Qualifications:
Candidates must possess a combination of training and experience equivalent to the completion of secondary school education, supplemented by a minimum of four years of relevant experience in records management, archival studies, library science, information management, or a related field. Familiarity with international archival standards and practices is essential, and prior work experience in an archival environment is highly desirable. Proficiency in MS Word and MS Excel is required, along with the ability to lift boxes and files up to 40 lbs. Knowledge and/or experience in using archival cataloging systems, digital preservation software, and digitization tools is preferred. Candidates should also demonstrate strong work management skills, excellent communication and interpersonal skills, and the ability to handle sensitive information with discretion.

Educational Background:
The position requires a secondary school education as a minimum, with additional training or education in archival studies, library science, information management, or a related field being highly beneficial. Candidates with formal education in these areas will be preferred, especially if they have completed relevant coursework or certifications that enhance their qualifications for the role.

Experience:
The ideal candidate should have a minimum of four years of relevant experience in records management, archival studies, library science, information management, or a related field. Experience in an archival environment is highly desirable and will take precedence over other qualifications. The candidate should demonstrate a strong understanding of archival practices and the ability to apply them effectively in a professional setting.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential given the international nature of the IMF and its operations. Additional language skills may be considered an asset, particularly if they enhance communication with diverse stakeholders and researchers.

Additional Notes:
This position is a two-year contractual appointment, with the possibility of renewal for up to four years of cumulative contractual service, depending on performance, budget availability, and continuous business need. Only candidates who are currently residing in the Washington DC metro area will be considered for this role. The IMF is committed to diversity and inclusion in its hiring practices and welcomes requests for reasonable accommodations for disabilities during the selection process.