Human Resources Assistant

Job Posting Organization:
The position is located within the Economic Commission for Latin America and the Caribbean (ECLAC), which is one of the five regional commissions of the United Nations. ECLAC was established in 1948 with the mission to contribute to the economic and social development of the Latin American and Caribbean region. The organization focuses on the design, monitoring, and evaluation of public policies, providing advisory services, expertise, and training to governments, and supporting regional and international cooperation and coordination activities. ECLAC operates in multiple countries across Latin America and the Caribbean, working with various stakeholders to promote sustainable development and address social inequalities. For more information, you can visit their official website at www.eclac.org.

Job Overview:
The Human Resources Assistant plays a crucial role in the Human Resources Management section, reporting directly to the Chief of the Recruitment Unit. This position is integral to the recruitment and placement processes within the organization, ensuring that the right candidates are selected for both staff and non-staff positions. The assistant will be involved in evaluating and screening applications, preparing candidate profiles, and conducting searches for vacancies. Additionally, the role includes organizing competitive recruitment examinations and maintaining vacancy announcement files. The assistant will also be responsible for processing personnel actions in the ERP system and advising staff and hiring managers on recruitment matters. This position requires a proactive approach to managing HR-related tasks and contributing to the overall efficiency of the HR unit.

Duties and Responsibilities:
The Human Resources Assistant will undertake a variety of responsibilities, including but not limited to: participating in the recruitment process by evaluating and screening applications, preparing candidate profiles, and conducting roster searches for vacancies. The assistant will assist in filling posts across all categories, which includes initiating and following up on reference checks and academic verifications, ensuring that pre-recruitment formalities are completed. Organizing and coordinating competitive recruitment examinations is also a key duty. The assistant will oversee the maintenance of vacancy announcement files and track the status of these announcements. Furthermore, the role involves reviewing and processing personnel actions in the ERP system, advising staff and hiring managers on recruitment matters, conducting exit interviews for separating staff, and maintaining HR-related automated systems and applications. The assistant will also contribute to research on HR-related issues, prepare reports, and assist in the training and supervision of new and lower-level staff in the unit.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. It is essential for applicants in the General Service category to clearly indicate relevant information confirming the completion of high school in their Applicant Profile. Additionally, candidates should have a strong understanding of human resources policies, procedures, and practices, with the ability to interpret and apply them effectively in an organizational setting. Professionalism, communication skills, and client orientation are critical competencies for this role, as the assistant will be required to interact with various stakeholders and maintain productive partnerships with clients.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates must ensure that their Applicant Profile reflects their educational background accurately, particularly for positions within the General Service category.

Experience:
The position requires seven years of progressively responsible experience in human resources management, administrative services, or a related area. However, this requirement is reduced to five years for candidates who possess a first-level university degree or higher. Experience in recruitment processes is mandatory, and familiarity with creating reports and managing information is desirable. Additionally, experience using ERP systems such as PeopleSoft or SAP for HR management is advantageous, as is experience in providing training to client offices.

Languages:
For this job opening, proficiency in English and Spanish is required. English and French are the working languages of the United Nations Secretariat, but for this specific role, candidates must demonstrate their ability to communicate effectively in both English and Spanish. The UN Language Framework outlines the minimum required level for each skill in these languages, which can be consulted for further details.

Additional Notes:
The job is classified under the General Service category, and candidates are encouraged to apply if they meet the qualifications outlined. The position may involve full-time responsibilities, and the organization is committed to promoting gender equality and ensuring equal participation of women and men in all areas of work. Additional details regarding contract duration, seniority level, and compensation may be provided during the recruitment process.