Human Resources Assistant

Job Posting Organization:
The United Nations Economic Commission for Africa (ECA) is dedicated to delivering innovative ideas and actions aimed at empowering and transforming Africa. Established to address the continent's unique challenges, ECA operates under the guiding principles of the 2030 Sustainable Development Goals (SDGs) and Agenda 206

• The organization focuses on five strategic directions: enhancing its role as a premier knowledge institution, developing macroeconomic policies for economic diversification and job creation, implementing innovative financing models, addressing regional challenges with a focus on peace and social inclusion, and advocating for Africa's position in global governance. ECA's mission is supported by a diverse team of professionals working across various countries in Africa, contributing to the continent's development and integration into the global economy.

Job Overview:
The Human Resources Assistant position is situated within the Human Resources Management Section of the Administration and Conference Management Division at ECA. The role involves providing experienced-level support in the administration of staff benefits and entitlements, ensuring adherence to established human resources rules and procedures. The incumbent will be responsible for processing personnel actions, maintaining accurate records, and offering guidance to staff regarding HR procedures. The position requires a proactive approach to ensure timely service delivery and effective communication with staff members. The Human Resources Assistant will play a crucial role in facilitating the onboarding and offboarding processes, managing staff movements, and addressing queries related to benefits and entitlements. This position is vital for maintaining the integrity of HR operations and supporting the overall mission of ECA.

Duties and Responsibilities:
The Human Resources Assistant will be tasked with a variety of responsibilities, including but not limited to:

• Administration of Contracts and Staff Movements: Carrying out onboarding processes for selected candidates, processing personnel actions, issuing Letters of Appointment, monitoring contract expiration dates, and processing contract extension requests. Managing temporary and permanent staff movements, including inter-agency agreements, and handling offboarding and related separation personnel actions.
• Administration of Benefits and Entitlements: Reviewing reports and records to process staff benefits and entitlements, maintaining personal status of staff members, and administering entitlements related to dependents. Responding to queries on staff entitlements and providing guidance based on established policies. Processing travel requests and reviewing time and attendance requests for accuracy.
• Support to Reporting and Process Coordination: Compiling and organizing data for routine reports, maintaining HR records, updating standard information materials, and drafting routine correspondence.
• General Responsibilities: Monitoring compliance with regulations, assisting in data collection and analysis, and participating in special HR projects as needed. The role requires a commitment to professionalism, client orientation, and effective planning and organizing skills.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, with training in human resources or administration being desirable. A good understanding of UN HR rules and procedures, as well as proficiency in HR systems such as Umoja, is advantageous. Additionally, candidates should demonstrate proficiency in standard office software and possess strong analytical and communication skills. The ability to work collaboratively and maintain confidentiality is essential for this role.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. Candidates with additional training in human resources or administration will be viewed favorably. Familiarity with UN HR rules and procedures, as well as experience with HR systems like Umoja, is considered an asset. Proficiency in standard office software is also required to perform the duties effectively.

Experience:
A minimum of seven (7) years of progressively responsible experience in human resources, administrative services, or a related area is required for this position. However, this requirement is reduced to five (5) years for candidates who possess a first-level university degree or higher. This experience should demonstrate a solid understanding of HR practices and the ability to manage various administrative tasks effectively.

Languages:
For this position, proficiency in English is mandatory, as it is one of the working languages of the United Nations Secretariat. Knowledge of French is desirable, providing an additional advantage in communication within the organization. Candidates should be familiar with the UN Language Framework to understand the required proficiency levels in these languages.

Additional Notes:
The job does not specify a deadline for applications, which may indicate an ongoing recruitment process. The position is likely to be full-time, and candidates may be recruited nationally or internationally. Additional details regarding compensation and benefits are not provided in the job description, but candidates can expect a competitive package in line with UN standards.