Program Associate - (Webinar Producer)

Job Posting Organization:
The American Bar Association (ABA) was founded with a mission to advance the rule of law in the United States and beyond. It provides practical resources for legal professionals, conducts law school accreditation, and develops model ethics codes among other functions. The ABA is a member-based organization dedicated to ensuring access to justice for all, promoting a fair legal process, and upholding respect for the rule of law both domestically and internationally. The organization is committed to service and refining the standards that guide the legal profession, and it offers its staff various continuing education and career development opportunities. The ABA recognizes the significant contributions of its staff to its success and provides a generous benefits package that includes health and financial security" style="border-bottom: 1px dotted #007bff !important;">security options. This includes a 401(k), medical, dental, vision insurance, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits. The ABA also supports flexible/hybrid work arrangements for residents in specific states and allows employees to apply for the Public Service Loan Forgiveness Program (PSLF).

Job Overview:
The Program Associate - Webinar Producer is responsible for overseeing the entire production process of webinars, from initial setup to final deployment. This role involves coordinating the strategy and technology necessary to meet the event objectives in collaboration with speakers and ABA staff. The Program Associate will manage pre-event preparations, conduct post-event reviews, and ensure compliance with Continuing Legal Education (CLE) certification requirements. The position requires direct involvement in the audio, video, staging, and overall live experience, including providing technical support. The ideal candidate should possess extensive knowledge and technical skills related to the functions and processes of the department, ensuring that webinars are executed smoothly and effectively.

Duties and Responsibilities:
The duties and responsibilities of the Program Associate include managing and setting up quality control for webinars within ABA and vendor systems. The individual will coordinate live webinar production with speakers and ABA staff, focusing on technical and production planning. They will prepare webinar production systems for live events, create scripts to manage the flow of live events, and assist speakers with any technical, audio, or video issues that may arise before and during the webinars. The Program Associate will host and manage live webinars and technical calls, monitor webinars for quality issues, and support the development of training and informational materials for staff, speakers, and program leaders. Additionally, they will provide assistance to attendees with technical issues during and after the program and will be responsible for reporting and providing post-program details.

Required Qualifications:
The position requires a Bachelor’s degree or a minimum of 3 years of relevant event management experience. Candidates should have at least 1-2 years of experience using virtual event platforms. Proficiency in MS Office is essential, and advanced skills in managing Zoom webinars are considered a plus. The candidate should demonstrate strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Educational Background:
Candidates must possess a Bachelor’s degree or equivalent experience in event management or a related field. This educational background is essential to ensure that the individual has the foundational knowledge necessary to manage webinars effectively and coordinate with various stakeholders involved in the production process.

Experience:
The ideal candidate should have a minimum of 1-2 years of experience specifically in using virtual event platforms, which is crucial for the successful execution of webinars. Additionally, having 3 years of relevant event management experience is preferred, as it provides a comprehensive understanding of the logistics and technical requirements involved in producing high-quality webinars.

Languages:
While the job description does not specify mandatory languages, proficiency in English is implied as the primary language for communication and production. Additional language skills may be beneficial but are not explicitly required for this position.

Additional Notes:
This is a full-time remote position, and candidates must have a flexible schedule to manage events that may take place throughout the day. The role may require occasional work outside of normal business hours, although this is rare. The ABA is an Equal Opportunity Employer and complies with the ADA Amendments Act (ADAAA), offering accommodations for applicants with disabilities.