Committees and Meetings Program Associate

Job Posting Organization:
The American Bar Association (ABA) was founded with a mission to advance the rule of law in the United States and globally. The organization provides practical resources for legal professionals, conducts law school accreditation, and develops model ethics codes. The ABA is a member-based organization dedicated to ensuring access to justice, a fair legal process, and respect for the rule of law. The ABA is committed to service and refining the standards that guide the legal profession, offering multiple types of continuing education and career development opportunities for its staff. The organization values the contributions of its employees and provides a generous benefits package that includes health and financial security" style="border-bottom: 1px dotted #007bff !important;">security options, such as 401(k), medical, dental, vision, flexible spending accounts, and more. Additionally, ABA employees can apply for the Public Service Loan Forgiveness Program (PSLF).

Job Overview:
The Committees and Meetings Program Associate will play a crucial role in supporting the Litigation Section's committee activities, continuing legal education (CLE) meetings, and the sponsorship and fundraising program. The position requires a highly organized and detail-oriented individual who can facilitate the Section’s committees by maintaining accurate records of committee activities, managing volunteer needs, and providing administrative support to the Committees Manager and high-level volunteers. The role includes travel 2-3 times per year to meetings and conferences, where the associate will manage registration, coordinate with sponsors and vendors, and provide general on-site support during events. The ideal candidate should be a self-motivated team player who thrives in a fast-paced environment and is capable of tracking meeting registration and sponsor/vendor deliverables, as well as handling other tasks assigned by the Meetings Manager and Sponsorship and Fundraising Manager.

Duties and Responsibilities:
The Committees and Meetings Program Associate will be responsible for a variety of essential job functions, including managing and maintaining calendars, scheduling appointments, and coordinating meetings. The associate will respond to inquiries from volunteers and sponsors, prepare and distribute correspondence, marketing emails, and reports. Additionally, the role involves assisting with the preparation of presentations, documents, and other materials, processing and reviewing expense reports and invoices, and collaborating with internal teams to ensure seamless integration of sponsor and vendor requirements prior to and during in-person events. The associate will also track and report on event registration, hotel rooming lists, sponsorship, and committee activity metrics, invoicing and tracking sponsor commitments and payments, benefits, and registrations, and managing on-site registration for events while providing administrative support for event preparation.

Required Qualifications:
Candidates must possess a high school diploma or GED and have at least three years of relevant professional experience. Prior experience working with programs or projects, preferably in an association or non-profit setting, is required. Strong organizational skills, attention to detail, and multitasking abilities are essential. Excellent written and verbal communication skills are necessary, along with proficiency in Microsoft Office Suite, particularly Excel and PowerPoint. The ability to manage multiple projects and deadlines is crucial, and familiarity with html-based email platforms, survey tools, and Adobe Photoshop and Premiere Pro is considered a plus.

Educational Background:
The position requires a minimum of a high school diploma or GED. While further education is not explicitly stated, candidates with additional qualifications may have an advantage in the selection process.

Experience:
The ideal candidate should have at least three years of relevant professional experience, particularly in roles that involve program or project management within an association or non-profit context. This experience should demonstrate the ability to handle responsibilities similar to those outlined in the job description, showcasing strong organizational and communication skills.

Languages:
While the job description does not specify mandatory languages, proficiency in English is implied as essential for communication within the organization and with external stakeholders. Additional language skills may be beneficial but are not explicitly required.

Additional Notes:
The job offers flexible/hybrid work arrangements for residents of specific states, including CA, DC, IL, IN, MD, MI, MN, TX, VA, and WI, with residency requirements potentially applying. The position is full-time, and the ABA is an Equal Opportunity Employer, committed to providing accommodations for individuals with disabilities.