Logistics and Administration Officer

Job Posting Organization:
The organization is the Norwegian Refugee Council (NRC), which is dedicated to helping people affected by displacement. Established in 1946, NRC operates in multiple countries around the world, providing assistance to refugees and internally displaced persons. The organization focuses on various sectors including education, shelter, and security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security, and is known for its commitment to humanitarian principles and effective response to crises. NRC employs thousands of staff globally and works in collaboration with local and international partners to deliver aid and support to vulnerable populations.

Job Overview:
The Logistics and Administration Officer plays a crucial role in ensuring the smooth operation of logistics and administrative functions within the organization. This position involves implementing the logistics and administration portfolio according to the Plan of Action, providing basic support in these areas, and preparing status reports as required by management. The officer is expected to maintain proper filing of support documents, assist in planning and delivering logistic and administrative activities, and promote ideas for improvement in these functions. The role also includes ensuring compliance with legal requirements, maintaining cleanliness and organization in the office, managing travel arrangements, and contributing to the organization's image. The officer will be responsible for overseeing office inventory, managing supplier contracts, and ensuring timely procurement processes, all while adhering to NRC policies and donor requirements.

Duties and Responsibilities:
The Logistics and Administration Officer will have a wide range of responsibilities including: adhering to NRC policies and guidelines; assisting with the implementation of logistics and administration functions; preparing and developing status reports; ensuring proper filing of support documents; maintaining administrative and logistic records; promoting ideas for improvement; ensuring compliance with legal requirements; managing tenancy agreements; coordinating travel arrangements; providing reception services; monitoring stock of supplies; overseeing utility payments; managing office inventory; promoting awareness of organizational policies; ensuring maintenance of office buildings; and performing any other duties assigned by the supervisor. In addition, the officer will ensure procurement processes comply with logistics handbook and donor requirements, prepare RFQs, draft supplier contracts, maintain updated contract management forms, liaise with suppliers, facilitate transport of materials, and monitor office vehicle usage.

Required Qualifications:
Candidates must possess a Bachelor’s Degree or Higher Diploma in Business Administration or a logistics-related field. A minimum of 3 years of experience in a similar role is required, particularly in a humanitarian or recovery context. Previous experience working in complex and volatile environments is essential, along with documented results related to the position’s responsibilities. Knowledge of English, Swahili, and a local language is mandatory, and familiarity with the context in Kakuma is essential. Experience working with an International Non-Governmental Organization (INGO) in a similar capacity will be considered an added advantage.

Educational Background:
The ideal candidate should have a Bachelor’s Degree or Higher Diploma in Business Administration or a logistics-related field. This educational background is crucial for understanding the complexities of logistics and administration in a humanitarian context, as well as for effectively managing the various responsibilities associated with the role.

Experience:
The position requires a minimum of 3 years of relevant experience in logistics and administration, particularly within humanitarian or recovery settings. Candidates should have a proven track record of working in complex and volatile contexts, demonstrating their ability to adapt and respond to challenging situations effectively. Experience with INGO operations will be highly regarded, as it indicates familiarity with the specific challenges and requirements of working in the humanitarian sector.

Languages:
Proficiency in English is mandatory, as it is the primary language of communication within the organization. Additionally, knowledge of Swahili and a local language is required to facilitate effective communication with local stakeholders and communities. This multilingual capability is essential for ensuring that the officer can engage with diverse groups and understand the local context better.

Additional Notes:
This position is likely to be full-time, and while the specific contract duration is not mentioned, it is common for such roles to be tied to project timelines or funding availability. The role may involve working in a challenging environment, requiring flexibility and adaptability. Compensation and benefits will be aligned with NRC's policies and standards, and the organization is committed to recruiting both nationally and internationally to find the best candidates for the role.