Programme Assistant

Job Posting Organization:
UNICEF, established in 1946, is a United Nations agency that works in over 190 countries and territories. Its mission is to reach the world’s most disadvantaged children, saving their lives, defending their rights, and helping them fulfill their potential. In Brazil, UNICEF has been active since 1950, focusing on the transformation of children and adolescents' lives. The organization operates from its main office in Brasília and has nine field offices throughout the country, collaborating closely with government entities, corporate partners, youth, and civil society organizations.

Job Overview:
The Programme Assistant will work under the supervision of the Chief of Field Office in Manaus, engaging in a variety of procedural, administrative, and operational tasks. The role is crucial for the development, implementation, and monitoring of the country programme, ensuring that all activities are delivered timely and effectively in accordance with UNICEF's rules and regulations. The Programme Assistant will facilitate the processing of contracts for consultants and vendors, maintain up-to-date records, and support the financial monitoring of the programme. This position requires strong organizational skills and the ability to manage multiple tasks efficiently, ensuring that all operations align with the Annual Work Plans (AWPs).

Duties and Responsibilities:
The Programme Assistant will be responsible for a wide range of duties including: facilitating the processing of contracts for consultants, vendors, and partners; maintaining vendor lists and partner databases; collecting and processing invoices; preparing and maintaining records for programme implementation; supporting the processing of documentation for implementing partners; performing SAP transactions; providing logistical support for trainings and events; managing office supplies; assisting with office relocation and repairs; tracking premises-related works; liaising with operations and service providers; maintaining the office calendar; organizing meetings; and providing travel support to staff.

Required Qualifications:
Candidates must have a minimum of five years of progressively responsible administrative or clerical work experience. Fluency in Portuguese and proficiency in English are required, while knowledge of Spanish is considered an asset. Candidates should also possess strong organizational, planning, and communication skills, as well as a high sense of confidentiality and initiative. Previous experience with SAP systems and providing administrative support related to office relocation or facilities coordination is highly desirable.

Educational Background:
Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization. This educational background is essential to ensure that the candidate has the foundational knowledge necessary for the administrative and operational tasks involved in the role.

Experience:
The position requires a minimum of five years of progressively responsible experience in administrative or clerical work. This experience should demonstrate the candidate's ability to handle complex administrative tasks and provide logistical support effectively, which is crucial for the successful execution of the Programme Assistant's responsibilities.

Languages:
Fluency in Portuguese is mandatory, and proficiency in English is also required. Knowledge of Spanish is considered an asset, which can enhance communication with a broader range of stakeholders and partners.

Additional Notes:
This position is presential and is open only to Brazilian nationals or internal candidates with a work permit for Brazil. UNICEF emphasizes its commitment to diversity and inclusion, encouraging applications from diverse populations, including afro-descendants, indigenous individuals, LGBTQIA+ communities, and other minorities. The role is subject to medical clearance and may require compliance with vaccination requirements, including against COVID-1

• UNICEF has a zero-tolerance policy regarding misconduct and is committed to safeguarding children, which includes rigorous background checks for all selected candidates.