Senior Project Assistant

Job Posting Organization:
The International Labour Organization (ILO) is a specialized agency of the United Nations that aims to promote social justice and fair labor practices. Established in 1919, the ILO has a mission to promote rights at work, encourage decent employment opportunities, enhance social protection, and strengthen dialogue on work-related issues. The organization operates in over 180 countries and has a diverse workforce of approximately 3,300 employees. The ILO is committed to promoting gender equality and diversity within its workforce, actively encouraging applications from women and individuals with disabilities.

Job Overview:
The Senior Project Assistant will play a crucial role in the implementation of the PROFIT project, which aims to enhance agricultural opportunities in the Grande Anse department of Haiti. This position is vital for ensuring the smooth functioning of project administration, office management, and operational support functions. The incumbent will be responsible for streamlining administrative processes, accelerating operational workflows, and ensuring timely closure of contracts and implementation agreements. The role requires close collaboration with project staff, stakeholders, and various technical units to facilitate effective communication and project execution. The Senior Project Assistant will also be involved in organizing workshops, seminars, and training sessions, thereby contributing to the overall success of the project.

Duties and Responsibilities:
The Senior Project Assistant will be tasked with a variety of duties including: ensuring the smooth functioning of project administration and office management; providing management and administrative support; processing entitlements and issuing contracts; maintaining records and files; advising project staff on administrative rules and procedures; making travel arrangements; organizing special meetings and workshops; liaising with technical units and stakeholders; preparing correspondence and reports; monitoring deadlines for responses; managing project expenditures; drafting administrative correspondence; supervising junior staff; and performing other relevant duties as assigned. The role requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently.

Required Qualifications:
Candidates must possess a completion of secondary school education along with formal training in a relevant administrative area. Additionally, candidates should have at least six years of progressively responsible administrative work experience, including supervisory experience. The ability to prioritize work assignments, organize schedules, and adapt to changing demands is essential. Proficiency in computer software such as Microsoft Word, PowerPoint, Excel, and Adobe Reader is required, along with the ability to lead a team and manage a heavy workload under time pressure.

Educational Background:
The educational requirement for this position includes the completion of secondary school education. Formal training in an administrative field is also necessary to ensure that candidates have the foundational knowledge and skills required for effective project administration and management.

Experience:
The position requires a minimum of six years of progressively responsible administrative work experience. This experience should include supervisory responsibilities, demonstrating the candidate's ability to lead and manage administrative functions effectively. Candidates should have a proven track record of handling complex administrative tasks and supporting project operations in a dynamic environment.

Languages:
Candidates must have an excellent command of French, as it is the primary language of communication within the organization and the project. Additionally, a good working knowledge of English and Creole is required to facilitate communication with diverse stakeholders and project participants.

Additional Notes:
The position is a fixed-term contract for one year, with the possibility of extension based on various factors such as availability of funds and the continuing need for the functions. The recruitment process is open to both internal and external candidates, with specific local recruitment criteria applicable for external candidates. The ILO values diversity and encourages applications from qualified female candidates and individuals with disabilities. The organization does not charge any fees during the recruitment process and emphasizes the importance of integrity and transparency.