Emergency Shelter Response Programme Support

Job Posting Organization:
The position is located within the Emergency Shelter and Housing Unit of the United Nations High Commissioner for Refugees (UNHCR) Country Office in Kyiv. UNHCR is a global organization dedicated to protecting the rights and well-being of refugees, forcibly displaced communities, and stateless people. Established in 1950, UNHCR operates in over 130 countries, providing critical assistance and support to millions of individuals and families in need. The organization focuses on ensuring that everyone has the right to seek asylum and find safe refuge in another state, as well as working towards durable solutions for those who are displaced. UNHCR's mission is to safeguard the rights of refugees and to help them rebuild their lives, with a commitment to humanitarian principles and law" style="border-bottom: 1px dotted #007bff !important;">international law.

Job Overview:
The Emergency Shelter Response Programme Support position is crucial for the effective implementation and management of emergency shelter initiatives aimed at assisting vulnerable populations affected by crises. The role involves providing operational support for the Emergency Shelter Response Programme, which includes the distribution of Emergency Shelter Kits (ESKs), Emergency Shelter Materials (ESMs), and winterization assistance such as Rapid Thermal Kits (RTKs). The successful candidate will be responsible for maintaining accurate records, tracking requests and deliveries, and ensuring compliance with UNHCR procedures. This position requires strong coordination skills to liaise with various stakeholders, including UNHCR Field Offices, logistics teams, and implementing partners. The role also entails supporting data collection and reporting activities to monitor the program's effectiveness and compliance with distribution rules.

Duties and Responsibilities:
The duties and responsibilities of the Emergency Shelter Response Programme Support position include:

• Operational Support: - Implement and follow up on activities under the Emergency Shelter Response Programme, including managing ESKs, ESMs, and RTKs. - Maintain up-to-date trackers and databases related to requests, deliveries, and distributions. - Process and follow up on requests for shelter materials from partners and UNHCR Field Offices. - Prepare draft consolidated requests for logistics shipment processing. - Monitor program progress and report operational issues to the supervisor.
• Coordination and Communication: - Facilitate coordination between the CO Focal Point, UNHCR Field Offices, logistics focal points, suppliers, and partners. - Assist in planning field visits and post-distribution monitoring activities.
• Reporting, Information Management, and Compliance Support: - Organize and consolidate reporting related to partner distributions. - Ensure proper filing of documentation uploaded by partners to UNHCR platforms. - Review and cross-check information reported by partners across relevant platforms.
• PDM and Data Collection Support: - Support post-distribution monitoring and data collection activities. - Organize collected data for internal follow-up and reporting.
• Procurement and Administrative Support: - Prepare draft payment requests for shelter materials delivered to UNHCR warehouses. - Conduct initial technical reviews of supplier submissions related to procurement under supervision.

Required Qualifications:
The essential minimum qualifications and professional experience required for this position include: - A Bachelor’s degree in Civil Engineering, Architecture, Construction Engineering, or a related field. - A minimum of 2 years of relevant work experience in a similar role or field. Desired qualifications include: - Strong technical knowledge of construction practices in Ukraine and familiarity with Ukrainian construction legislation. - Excellent communication skills with a proactive approach to problem-solving. - Proficiency in MS Office applications, particularly Excel, with strong analytical skills. - Ability to work effectively in a multi-task environment and contribute to a diverse team.

Educational Background:
Candidates must possess a Bachelor’s degree in Civil Engineering, Architecture, Construction Engineering, or a related field. This educational background is essential to ensure that the candidate has the necessary technical knowledge and skills to support the emergency shelter response effectively.

Experience:
The position requires a minimum of 2 years of relevant work experience in the field of emergency shelter, construction, or a related area. This experience should demonstrate the candidate's ability to manage operational tasks, coordinate with various stakeholders, and contribute to the successful implementation of shelter programs.

Languages:
Proficiency in both Ukrainian and English is mandatory for this position. Knowledge of additional languages may be considered an asset, particularly in enhancing communication with diverse stakeholders and partners in the humanitarian sector.

Additional Notes:
This position is a full-time role with official working hours from Monday to Friday, totaling 40 hours per week. The initial appointment is for a period of six months, with the possibility of extension based on performance and organizational needs. The position is not remote and requires the candidate to work on-site in Kyiv. Candidates should be aware that only shortlisted applicants will be contacted, and they may be required to complete a written test as part of the selection process. A competency-based interview will also be conducted for all shortlisted candidates.