Emergency Shelter Response Programme Support

Job Posting Organization:
The position is located within the Emergency Shelter and Housing Unit of the United Nations High Commissioner for Refugees (UNHCR) Country Office in Kyiv. UNHCR is a global organization dedicated to protecting the rights and well-being of refugees, forcibly displaced communities, and stateless people. Established in 1950, UNHCR operates in over 130 countries, employing thousands of staff members who work tirelessly to provide assistance and support to those in need. The organization aims to ensure that everyone has the right to seek asylum and find safe refuge in another country, and it strives to safeguard the rights of refugees and displaced persons while promoting durable solutions to their plight.

Job Overview:
The Emergency Shelter Response Programme Support position is crucial for the effective implementation and management of emergency shelter initiatives aimed at assisting vulnerable populations affected by crises. The role involves providing operational support to the Emergency Shelter Response Programme, which includes managing the distribution of Emergency Shelter Kits (ESKs), Emergency Shelter Materials (ESMs), and winterization assistance such as Rapid Thermal Kits (RTKs). The successful candidate will be responsible for maintaining accurate records and databases related to these activities, ensuring timely processing of requests and deliveries, and monitoring the program's progress. This position requires strong coordination and communication skills to liaise effectively with various stakeholders, including UNHCR Field Offices, logistics teams, and implementing partners. Additionally, the role involves supporting reporting and compliance efforts, as well as assisting in data collection and post-distribution monitoring to evaluate the effectiveness of the interventions.

Duties and Responsibilities:
The duties and responsibilities of the Emergency Shelter Response Programme Support position include:

• Operational Support: - Implement and follow up on activities under the Emergency Shelter Response Programme, including managing ESKs, ESMs, and RTKs. - Maintain up-to-date trackers, databases, and records related to requests, deliveries, and distributions. - Process and follow up on requests for ESK, ESM, RTK, and other program-related deliveries from partners and UNHCR Field Offices. - Prepare draft consolidated requests for logistics shipment processing. - Monitor program progress daily and report operational issues to the supervisor.
• Coordination and Communication: - Facilitate coordination between the CO Focal Point, UNHCR Field Offices, logistics focal points, suppliers, and partners. - Assist in planning and coordinating field visits and post-distribution monitoring missions.
• Reporting, Information Management, and Compliance Support: - Consolidate and organize reporting related to partner distributions. - Collect and organize information submitted by partners, including distribution reports. - Ensure proper filing of documentation uploaded by partners to UNHCR platforms. - Review and cross-check information reported by partners across UNHCR reporting platforms. - Support compliance with distribution rules and documentation requirements.
• PDM and Data Collection Support: - Assist in post-distribution monitoring and data collection activities. - Organize collected data and findings for internal follow-up and reporting.
• Procurement and Administrative Support: - Prepare draft payment requests for shelter materials delivered to UNHCR warehouses. - Support the technical review of supplier submissions related to procurement of shelter materials under supervision.

Required Qualifications:
The essential minimum qualifications and professional experience required for this position include: - A Bachelor’s degree in Civil Engineering, Architecture, Construction Engineering, Social Sciences, Humanitarian Affairs, Public Administration, Business Administration, Psychology, or Information Management. - A minimum of 2 years of relevant work experience with a Bachelor’s degree or equivalent. Desired qualifications include excellent communication skills, a proactive and flexible approach to problem-solving, proficiency in MS Office applications (especially Excel), and the ability to thrive in a multi-task environment while contributing to a multinational team’s work.

Educational Background:
Candidates must possess a Bachelor’s degree in a relevant field such as Civil Engineering, Architecture, Construction Engineering, Social Sciences, Humanitarian Affairs, Public Administration, Business Administration, Psychology, or Information Management. This educational background is essential to ensure that the candidate has the foundational knowledge and skills necessary to effectively support the Emergency Shelter Response Programme.

Experience:
The position requires a minimum of 2 years of relevant work experience. This experience should ideally be in a humanitarian context or related field, providing the candidate with the necessary skills to navigate the complexities of emergency response and shelter management.

Languages:
Proficiency in both Ukrainian and English is mandatory for this position. Knowledge of additional languages is considered an asset, particularly in enhancing communication with diverse stakeholders and beneficiaries.

Additional Notes:
The appointment for this position is for an initial period of six (6) months and is classified as a full-time role, with official working hours from Monday to Friday, totaling 40 hours per week. The position is not remote and requires the candidate to be based in Kyiv. Only shortlisted candidates will be contacted, and they may be required to complete a written test as part of the selection process. A mandatory competency-based interview will also be conducted for all shortlisted candidates.