Safeguards Coordination Associate (Scheduling)

Job Posting Organization:
The International Atomic Energy Agency (IAEA) is an international organization that serves as the world's nuclear inspectorate, established to promote the peaceful use of nuclear energy and to prevent the proliferation of nuclear weapons. The IAEA was founded in 1957 and operates in over 180 countries, employing a diverse workforce dedicated to ensuring nuclear safety and security" style="border-bottom: 1px dotted #007bff !important;">security. The agency's mission includes developing and implementing safeguards to ensure that nuclear materials are not diverted from peaceful uses and that there are no undeclared nuclear activities. The IAEA's Department of Safeguards is responsible for carrying out inspections and verifications to uphold these commitments.

Job Overview:
The Safeguards Coordination Associate (Scheduling) plays a crucial role in the planning and scheduling of verification activities within the IAEA's Department of Safeguards. This position involves coordinating inspection schedules, technical activities, and travel arrangements to optimize the use of financial and human resources. The associate will prepare and update the divisional inspection schedule, manage travel budgets, and assist in staffing assessments. The role requires a proactive approach to ensure that all necessary activities are implemented effectively, with a focus on analyzing field activities in relation to the Annual Implementation Plan (AIP). The associate will also maintain documentation and reports related to scheduling, ensuring that all processes are followed accurately and efficiently.

Duties and Responsibilities:
The Safeguards Coordination Associate will be responsible for the following duties:

• Coordinate the scheduling of inspections and technical activities, ensuring optimal use of resources.
• Prepare and update the divisional inspection schedule and related statistics for both headquarters and regional offices.
• Draft travel-related documentation to support the divisional program and budget, including biennial budgets and quarterly travel budgets.
• Analyze field activities in correlation with the AIP, highlighting key issues for senior management and recommending follow-up actions.
• Prepare and review statistics on field and inspection-related activities and costs at the divisional level.
• Conduct regular quality assurance reviews of key documents related to travel and scheduling.
• Maintain comprehensive documentation, reports, and guidelines related to scheduling.
• Provide cover for other General Service staff within the division as required.

Required Qualifications:
Candidates must possess completed secondary education and at least six years of relevant work experience, with some experience in an international environment being advantageous. Experience in a planning and coordination role, as well as information analysis in a customer-focused environment, is considered an asset. Proficiency in MS Office applications (Word, Excel, PowerPoint, Visio, Project Manager) is required, along with a high level of discretion and respect for confidentiality when handling sensitive documents.

Educational Background:
The position requires candidates to have completed secondary education. Further qualifications or certifications in administrative support or related fields may enhance a candidate's profile, although they are not explicitly stated as mandatory.

Experience:
The ideal candidate should have a minimum of six years of relevant work experience, with a focus on planning and coordination roles. Experience in an international setting is preferred, and familiarity with travel management systems and UN travel regulations is considered an asset. Candidates should also have experience in analyzing data to produce reports and statistics for tracking and process improvement.

Languages:
Excellent oral and written command of English is mandatory for this position. Knowledge of other official IAEA languages, including Arabic, Chinese, French, Russian, and Spanish, is considered an asset and may enhance a candidate's application.

Additional Notes:
The IAEA offers an attractive remuneration package, including a tax-free annual net base salary starting at EUR 68,788, subject to mandatory deductions for pension contributions and health insurance. Employees are entitled to six weeks of annual vacation, a pension plan, and health insurance. The recruitment process is conducted on a local basis only, and applicants should be aware that IAEA staff members are international civil servants who may not accept instructions from any other authority. The IAEA is committed to diversity and gender equality in its workforce and has a zero-tolerance policy for conduct incompatible with its objectives.