Logistics/Procurement Officer

Job Posting Organization:
The Norwegian Refugee Council (NRC) is an independent humanitarian organization that focuses on protecting the rights of displaced and affected individuals during crises. Established to provide immediate humanitarian assistance, NRC operates in 40 countries, delivering high-quality programs that support people forced to flee their homes. The organization aims to help these individuals rebuild their lives and establish a new future, while also preventing further displacement and contributing to durable solutions. NRC is committed to adhering to humanitarian principles and ensuring that its operations are transparent and accountable.

Job Overview:
The Logistics/Procurement Officer position is designed to provide essential support for the implementation of logistics and procurement functions specifically in Southern Ukraine. The officer will be responsible for ensuring that all procurement activities are conducted in a transparent and accountable manner, adhering to NRC and donor regulations. This role involves preparing and developing status reports as required by management, ensuring proper filing of documents, and promoting ideas for improvement within the support function. The officer will also assist in local market assessments and the preparation of documentation for bids committee meetings, ensuring compliance with all relevant regulations. This position requires a proactive approach to logistics and procurement, with a focus on supporting the overall mission of NRC in providing humanitarian assistance.

Duties and Responsibilities:
The duties and responsibilities of the Logistics/Procurement Officer include:

• Ensuring that procurement activities are carried out transparently and accountably at the area office, including procurements requested from other parts of Southern Ukraine.
• Advising other departmental staff in the preparation of documents related to payment procedures.
• Confirming that all paperwork processes are correct before submission to finance.
• Assisting in local market assessments as required.
• Preparing documentation for bids committee meetings and ensuring compliance with NRC and donor regulations.
• Assisting in tenders and procurement processes as defined by logistics regulations.
• Carrying out other logistics duties as assigned in other departments as temporary relief, if required.

Required Qualifications:
The position requires a minimum of 2 years of experience working as a Logistician or in Procurement, with previous experience in complex and volatile contexts being essential. Candidates should have documented results related to the responsibilities of the position and must be willing to travel to remote areas and field offices. Flexibility in working hours, including weekends, is necessary, as is the ability to work in rural locations and live in basic conditions. Proficiency in the local language (Ukrainian) is mandatory, along with a good knowledge of the English language. Candidates should also possess context-related skills, knowledge, and experience relevant to the role.

Educational Background:
A BA Degree in Supply Chain Management, Logistics, or a related field is required for this position. Candidates with experience in the humanitarian sector will have an advantage. Additionally, proficiency in Microsoft Word and Excel is necessary, along with basic experience in asset and fleet management.

Experience:
Candidates should have a minimum of 2 years of relevant experience in logistics or procurement roles, particularly in complex and volatile environments. Experience in the humanitarian sector is highly desirable, as it will provide valuable context and understanding of the challenges faced in such settings.

Languages:
The mandatory language for this position is Ukrainian, as the officer will need to communicate effectively with local stakeholders. A good knowledge of English is also required to ensure compliance with NRC and donor regulations and to facilitate communication within the organization and with international partners.

Additional Notes:
This position may involve temporary assignments in other departments as needed, and candidates should be prepared for the possibility of working in challenging environments. The role is full-time, and while the specific contract duration is not mentioned, candidates should be aware that humanitarian roles often require flexibility and adaptability to changing circumstances.