Grants Officer

Job Posting Organization:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Established with a mission to address interrelated development challenges, FHI 360 employs experts across various fields including health, education, nutrition, environment, economic development, youth, research, technology, communication, and social marketing. The organization operates in more than 50 countries and all U.S. states and territories, demonstrating a significant global presence and commitment to enhancing public health and development outcomes. The EpiC project, which is part of FHI 360's initiatives, is an eight-year global health project funded by the U.S. Department of State as part of the President’s Emergency Plan for AIDS Relief (PEPFAR). This project specifically addresses critical public health challenges such as HIV/AIDS, pandemic preparedness, and global health security" style="border-bottom: 1px dotted #007bff !important;">security, with a focus on strengthening public health systems in Ukraine and other countries.

Job Overview:
The Grants Officer position is crucial for the management of EpiC Ukraine's contractual agreements, particularly concerning subawards. Reporting to the Grant Manager, the Grants Officer will play a key role in supporting the management of subawardees, ensuring compliance with U.S. Government and FHI 360 policies. This role involves routine communication with subawardees, conducting compliance site visits, and providing ongoing support to enhance their financial and management systems. The Grants Officer will also collaborate closely with operations staff within FHI 360 HQ and the Ukraine country office to ensure adherence to regulations and best practices. The position requires a proactive approach to grant management, with a focus on capacity building and compliance monitoring, making it essential for the successful implementation of the EpiC project in Ukraine.

Duties and Responsibilities:
The Grants Officer will be responsible for a comprehensive set of duties including: supporting the Grants Manager in the management and coordination of grant activities; designing and negotiating grant agreements; preparing and administering financial reports; managing documentation; monitoring grant compliance; and closing grant documents. The officer will develop and implement subaward monitoring plans, conduct site visits to ensure compliance with subaward terms, and provide capacity building support to subawardees. Regular reviews of subawardee documentation, including invoices and program reports, will be required. The Grants Officer will assist in budget development for sub-awardees and maintain up-to-date grant records, ensuring all grants are administered in accordance with USG rules and FHI 360 regulations. Additionally, the officer will support coordination activities related to grant execution, financial monitoring, and disbursements, and will prepare modifications to grants as necessary. The role also involves maintaining communication with subawardees to ensure effective implementation of activities.

Required Qualifications:
Candidates for the Grants Officer position should possess a Bachelor’s Degree in Finance, Accounting, or Business Administration, with 3-5 years of relevant experience, or a Master’s degree in a similar field with 1-3 years of relevant experience. Professional qualifications such as CPA or ACA are desirable. The ideal candidate will have strong analytical, numerical, and problem-solving skills, familiarity with USG funded projects and grants management policies, and demonstrated expertise in building effective relationships with stakeholders. Knowledge of the Ukrainian public health sector and experience with NGOs and community-based organizations in Ukraine are highly desirable. The candidate should also have the ability to interpret financial information, manage tight deadlines, and work independently with minimal supervision.

Educational Background:
The educational background required for this position includes a Bachelor’s Degree in Finance, Accounting, or Business Administration. A Master’s degree in a similar field is also acceptable, particularly for candidates with less experience. Additional professional qualifications such as CPA or ACA are considered advantageous and may enhance a candidate's suitability for the role.

Experience:
The position requires candidates to have 3-5 years of relevant experience for those with a Bachelor’s degree, or 1-3 years of experience for those with a Master’s degree. Experience in grants management, particularly with USG funded projects, is essential. Familiarity with the Ukrainian public health sector and experience working with NGOs and community-based organizations will be beneficial.

Languages:
Fluency in both written and spoken Ukrainian is mandatory for this position, as the role involves significant interaction with local stakeholders. Proficiency in English is also required, as the candidate must be able to read, write, and speak fluently in both languages. Knowledge of additional languages may be considered an asset but is not mandatory.

Additional Notes:
This position is based in Kyiv, Ukraine, and is open to Ukrainian nationals residing in Ukraine or those willing to relocate. The expected hiring salary range for this role is UAH 900,000 - 1,000,000 annually. The role is full-time, and the expected travel requirements are less than 10%. FHI 360 is committed to equal opportunity and affirmative action, ensuring a non-discriminatory hiring process. The organization also emphasizes safeguarding against abuse and exploitation in its work environments and programs.