Human Resources and Administration Officer

Job Posting Organization:
The Danish Refugee Council (DRC) is a prominent protection agency dedicated to safeguarding, advocating for, and promoting sustainable solutions for populations affected by displacement. Established in 1956, DRC has a long-standing history of providing humanitarian assistance and has expanded its operations to various countries, including Ukraine since 201

• Currently, DRC employs over 800 staff members in Ukraine and is actively involved in emergency response efforts across multiple sectors, including Protection, Livelihoods, Shelter/NFIs, and Humanitarian Disarmament and Peacebuilding. The organization works through direct interventions, support to duty bearers, and partnerships with civil society organizations (CSOs), adapting its strategies to meet the evolving needs of displaced populations.

Job Overview:
The Human Resources and Administration Officer role is crucial for supporting and executing human resources and administrative functions that facilitate humanitarian assistance operations in the Kharkiv and Donetsk regions. This position is based in Barvinkove and is responsible for providing daily HR and administrative support to both field teams and office staff. The officer will ensure efficient office operations, maintain proper documentation, and ensure compliance with both internal procedures and local regulations. The role may also involve occasional business trips within Ukraine, highlighting the dynamic nature of the position and the need for flexibility in supporting various operational needs.

Duties and Responsibilities:
The duties and responsibilities of the Human Resources and Administration Officer include: supporting the implementation of HR policies and ensuring compliance with Ukrainian labor legislation and DRC procedures; assisting in recruitment processes, which encompasses vacancy tracking, conducting interviews, and preparing job offers and hiring documentation; coordinating onboarding processes and preparing induction materials for new staff; preparing employment contracts and amendments while providing administrative support for HR changes; maintaining and updating HR data in DRC Dynamics, including contracts, leave, and staff movements; preparing staff timesheets and administering leave and absence records; supporting performance management and staff development processes, as well as providing guidance on medical insurance and staff well-being; ensuring proper management, confidentiality, and accuracy of personnel files and HR documentation; supporting staff exit processes and administering complaint mechanisms in line with the Code of Conduct; providing administrative support to all staff; coordinating administrative and logistical arrangements for visitors and field missions, including accommodation; managing office administration, supplies, service providers, invoices, and documentation; maintaining trackers, databases, and document management systems for HR and administrative activities; and supporting program visibility activities while coordinating the daily work of cleaning staff.

Required Qualifications:
To be considered for this position, candidates must possess a university degree in Human Resource Management or a related field. Additionally, candidates should have at least 2 years of professional experience in human resource management, administration, office work, or a related field. Proficiency in computer applications is essential, with a confident command of MS Word, Excel, PowerPoint, and Outlook being required. Candidates should also demonstrate strong organizational skills and the ability to manage multiple tasks effectively.

Educational Background:
The educational background required for this position includes a university degree in Human Resource Management or a related field. This educational foundation is essential for understanding the complexities of human resource functions and administrative processes within a humanitarian context.

Experience:
Candidates are expected to have a minimum of 2 years of professional experience in human resource management, administration, office work, or a related field. This experience should demonstrate the candidate's ability to handle HR functions effectively and support administrative operations in a dynamic environment.

Languages:
Fluency in Ukrainian is mandatory for this position, as it is essential for communication with local staff and stakeholders. Additionally, an intermediate level of English (B1 or higher) is desirable, as it will facilitate communication with international colleagues and stakeholders.

Additional Notes:
The contract for this position includes a 3-month probation period, with the possibility of extension to a 12-month fixed-term contract, contingent upon performance and the availability of funding. The position is classified as Band H, which is a non-managerial level. The designated duty station for this role is Barvinkove, and the anticipated start date is between May and June 202

• Salary and conditions will align with the Danish Refugee Council’s Terms of Employment for employees on national contracts, and candidates are encouraged to refer to the organization's website for further details. The application process requires all applicants to upload a cover letter and an updated CV (no longer than four pages) in English, as applications sent via email will not be considered. The closing date for applications is set for the 13th of May, 2026, and candidates are encouraged to apply promptly, as interviews may be conducted on a rolling basis. DRC reserves the right to select a candidate before the vacancy close date if a suitable candidate is identified.