Human Resources Assistant

Job Posting Organization:
The United Nations Development Coordination Office (DCO) is a pivotal entity within the United Nations Secretariat, established to enhance the coordination of development efforts across the UN system. The DCO was endorsed by the United Nations General Assembly in its Resolution A/RES/72/279, marking its transformation into a stand-alone office. The DCO is responsible for overseeing the resident coordinator system, ensuring that the UN's sustainable development goals are met through effective collaboration among member states and UN agencies. The office operates globally, with a mission to facilitate the implementation of the 2030 Agenda for Sustainable Development, and is committed to fostering partnerships that drive progress in various countries. The DCO employs a diverse workforce dedicated to promoting sustainable development and addressing global challenges.

Job Overview:
The Human Resources Assistant plays a crucial role in supporting the recruitment and placement processes within the United Nations Development Coordination Office. This position involves a variety of HR functions, including evaluating and screening applications, conducting preliminary interviews, and managing the logistics of hiring processes. The assistant will also be responsible for maintaining job openings, processing entitlements, and supporting staff development initiatives. The role requires a strong understanding of HR policies and practices, as well as the ability to work collaboratively with various stakeholders to ensure that the office's human resources needs are met efficiently. The assistant will contribute to the development of career programs and assist in organizing training courses, thereby enhancing the overall capacity of the office. This position is integral to ensuring that the DCO operates effectively and that its staff are supported in their professional growth.

Duties and Responsibilities:
The Human Resources Assistant will undertake a comprehensive set of responsibilities, including but not limited to: participating in the selection process for candidates across various categories, evaluating applications, preparing candidate profiles, and conducting preliminary interviews. The assistant will also manage reference checks and academic verifications, ensuring that all pre-recruitment formalities are completed. Additionally, the role involves advising staff on visa matters, processing requests for entitlements, and maintaining staffing tables. The assistant will oversee the maintenance of automated databases and HR filing systems, conduct research on HR-related issues, and prepare statistical reports. Furthermore, the assistant will provide general office support, including drafting and finalizing correspondence, scheduling appointments, and training new staff members. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently.

Required Qualifications:
Candidates must possess a minimum of 7 years of progressively responsible experience in human resources management, administrative services, or a related area. Familiarity with recruitment platforms such as Inspira is desirable, as is experience in HR data management using tools like MS Excel. The role demands a strong understanding of HR policies and the ability to apply them effectively in an organizational context. Candidates should demonstrate professionalism, client orientation, and the ability to plan and organize tasks efficiently. A commitment to gender equality and the ability to work in a diverse environment are also essential qualifications for this position.

Educational Background:
A high school diploma or equivalent is required for this position. While specific job-related qualifications are not detailed, candidates are expected to have a solid foundation in human resources principles and practices, as well as relevant administrative skills that support the functions of the DCO.

Experience:
The position requires a minimum of 7 years of relevant experience in human resources management or administrative services. Candidates should have a proven track record of handling HR functions effectively, including recruitment, employee relations, and data management. Experience with recruitment platforms and HR data management tools is highly desirable, as it will enhance the candidate's ability to perform the duties of the role efficiently.

Languages:
English is the mandatory working language for this position, with a required proficiency level of UN Level II in reading, writing, listening, and speaking. French is also recognized as a working language of the United Nations Secretariat, and while it is not mandatory for this position, proficiency in French may be considered an asset.

Additional Notes:
This position is temporary and is expected to last until 31 December 202

• It is subject to local recruitment, meaning that candidates must be located within the country or commuting distance of the office. Selected candidates will not be eligible for international recruitment benefits and must have the right to work in the duty station. The position may provide an opportunity for professional development, but it does not guarantee future employment in the same role. The United Nations emphasizes the importance of diversity and inclusion in its hiring practices and encourages applications from women and individuals from diverse backgrounds. Reasonable accommodations may be provided for applicants with disabilities upon request.